Job Type

Full-time
Description
The Administrative Assistant is responsible for developing and maintaining the processes needed to facilitate the delivery of client services. They also manage daily operations that support company quality expectations with regards to clients and staff, therapeutic standards, and business operations. The Administrative Assistant works collaboratively with the clinical director and managers to maintain a healthy company culture by assisting with tasks that support staff satisfaction.
Essential components of this position are listed below but subject to change at the discretion of ABA INSIGHT. This job description describes essential job functions but does not provide and exhaustive list of duties that may be assigned.
An ideal candidate would posses the following qualities :

• Passion for individuals with developmental disabilities; kind, helpful, energetic, compassionate, equitable and inclusive.
• Knowledge and understanding of recipient rights.
• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management and organizational skills, including the ability to prioritize work and multi-task.
• Attention to detail and problem solving skills.
• Effective written and verbal communication skills.
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

An ideal candidate will posses the following knowledge/skills/abilities :

• Ability to accept constructive feedback and develop knowledge and skill sets accordingly.
• Ability to think in terms of systems design to improve company efficiency and improve staff and client experiences.
• Excellent written and verbal communication skills with internal staff, client families and funding sources.
• Ability to develop and maintain professional relationships with clients, co-workers, supervisors, and community members.
• Ability to adhere to organizational policies and procedures.
• Commitment to maintain client confidentiality and adhere to HIPAA laws.
• Must maintain a professional appearance with regard to clothing, grooming, hair, and make-up.

Requirements
This list is intended to provide a general understanding of the types of tasks that will be required; more job requirements/tasks may be added as needed.

• Office Management including answering phones, faxes, emails, filing receipts, creating organizational systems, supply orders, coordinating lunch orders, creating letters, event planning, greet visitors and suppliers, seasonal decorating.
• Clinical Client Management including assisting area managers with client service delivery processes.
• Finance including completing payroll bi-weekly for a staff of 70 , sending IRA and health insurance payments, sending invoices/receipts to HubDoc, paying bills monthly, maintaining check registers, assisting with audits, maintaining company budget, completing receivables report.
• HR including assisting with onboarding, compliance tracking of trainings and other requirements, maintaining spreadsheets of staff information, create job postings in Paylocity, FTE reports, and working with benefit coordinators.
• IT/Compliance including working with IT contractors to assist with related needs.
• Compliancy and Regulations; CMH reporting, assisting with accreditation audits, tracking information to maintain CMH requirements.
• Provide secretarial and administrative support as needed to the CEO.

MINIMUM REQUIREMENTS:

• HS Diploma
• Must be able to pass a background check, Recipient Rights background check.
• Must be able to lift up to 50 pounds
• Must be able to assume and maintain a variety of postures (kneeling, squatting, crawling, sitting and standing) for extended periods of time.
• Posses a valid driver's license.
• Must have access to email and phone contact.

PREFERRED/EDUCATION/CREDENTIALS:

• College Level Graduate

Part-Time (25 hours per week) or Full-Time (40 hours per week)
Equal Employment Opportunity Statement
ABA INSIGHT provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. ABA INSIGHT expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability or veteran status. Improper interference with the ability of ABA INSIGHT employees to perform their expected job duties is absolutely not tolerated.
Salary Description

Full time, annual