Position Summary

THE FOCUS IS YOU

As an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization.

This is a part time role working Tuesday, Thursday, and Friday in the Ann Arbor office.

WHAT YOU WILL DO

Regular duties include (but are not limited to):

Administrative Support:

• Manage and prioritize incoming communications, including emails, phone calls, and mail
• Draft and edit correspondence, memos, reports, and other documents
• Maintain accurate records and databases, ensuring data integrity and confidentiality
• Coordinate travel arrangements, including booking flights, accommodations, and transportation
• Assist with expense tracking and reimbursement processes

Calendar Management and Scheduling:

• Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences
• Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material
• Coordinate and schedule conference calls, video conferences, and other virtual meetings

Meeting and Event Coordination:

• Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup
• Prepare and distribute meeting minutes and follow-up action items
• Track and manage RSVPs, ensuring appropriate attendance and participation

Office Support:

• Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service
• Coordinate office supplies and equipment, ensuring availability and functionality
• Support special projects and initiatives as assigned

WHAT WE ARE LOOKING FOR

Required education and experience

• High School Diploma (or GED or High School Equivalence Certificate)
• 0 – 1 year of relevant experience
• Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint)

Preferred education and experience

• Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend

WHO WE ARE

READY TO DELIVER

We take pride in our ability to combine local knowledge with national, regional, and international skills to provide you and your organization with the best resources possible. We harness the power of our network to empower you to achieve your goals, and to ensure we meet or exceed your expectations and objectives. UHY professionals get to know your business inside and out, and work with a solid understanding of what you need to succeed. Our dedication to delivering top-quality client service guides our every move.

A LEGACY OF COMMITMENT, GROWTH AND SERVICE

We know what we’re doing. We have deep roots in spotting and nurturing growth opportunities that goes back decades. Today, we are a global provider of exceptional service and part of one of the largest accounting, tax and consulting networks in the world. We’re dedicated to serving clients ranging from the dynamic middle-market to Fortune 500 companies. We believe that having a strong entrepreneurial mindset is key to growth, and we bring that mindset to every client experience.

AN ALTERNATIVE PRACTICE STRUCTURE TO BETTER SERVE YOU

A licensed CPA firm, UHY LLP offers audit and other attest services to public and private companies. UHY Advisors provides tax and consulting services, to a variety of business sectors.

WHAT WE OFFER

POSITIVE WORK ENVIRONMENT

Enjoy a collaborative and supportive work environment where teamwork is valued.

ATTRATIVE COMPENSATION PACKAGES

Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual.

COMPREHENSIVE BENEFIT PACKAGE

Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.