Description

Primary Duties:

Provide Unit Sales division administrative support with organizing job folders, filing, and ensuring proper documents are retained in job folders as directed by supervisor.

As directed, review and input data for the Parts division online sales website.

As directed, provide back up to the administrative team in reviewing parts backorders for proper tracking.

Provide support in projects across the dealership operations as directed by supervisor and as projects reveal a need for additional administrative support.

This position shall be scheduled in a part-time capacity with the goal of 15-20 hours per week year round. Periods of time may allow additional hours when dealership operations increase, but this will be scheduled with the employee as time allows and as the workload is necessary. Additional hours are not guaranteed.
Other Duties and Responsibilities

Follows Nelson’s Bus Service, Inc. policies and procedures; upholds organizational values; exhibits respect and sensitivity for cultural differences; promotes a harassment-free work environment; demonstrates knowledge of EEO practices and guidelines.

Observes safety and security procedures; reports unsafe conditions and/or driver traffic violations to management team. Demonstrates a commitment to company safety and risk management efforts.

Performs other duties as assigned.

Qualifications

Education and/or Experience

High School Diploma and three to five years of relevant prior experience working in an office environment providing office administrative support. Ability to add, subtract, multiply, and divide and calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

Knowledge, Skills and Abilities

Must have proficiency in use of computer programs such as Microsoft Word, Excel, internet, intranet, and email.

Proficiency at learning and utilizing software to complete essential duties is required.

Strong abilities with attention to detail and a strong background in office procedures.

Project organization skills.

Ability to listen to and communicate with managers and co-workers.

Interactions and Communications

Strong written, verbal and interpersonal skills are required. Must be able to read and write and otherwise communicate in English at a level consistent with ability to perform the following job functions:

• Ability to read, analyze, and interpret written information.
• Ability to write business correspondenceand procedures/manuals for staff use.
• Ability to speak clearly one-on-one and to co-workersand the general public as requested. This may include explaining/solving problems.

Work Hours

Regular hours of work are determined and approved by management based on the operating needs of the business. Employee is expected to work around 15-20 hours per week on a year round basis. Attendance and punctuality are required of the position. Work hours may vary as the needs of the company may fluctuate and employee may be asked to be flexible as business needs change.

Decision Making

This position has limited authority to make decisions that are within detailed procedures and protocols and under close supervision. These decisions directly impact performance in the specific job and/or work unit and immediate supervision is suggested for matters employee encounters without procedure/precedent for their decision-making.

Thinking and Problem Solving

In relation to established procedures, protocols and policies of the company, the complexity of this job is low and challenges are minimal.

Computer or Technology Tools & Equipment Used

Telephone Personal Computer/Printer

Calculator Scanner

Fax Machine

Copy Machine

PHYSICAL DEMANDS/WORK ENVIRONMENTThe physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit, use hands to finger, handle, key punch or feel. Required to reach with hands and arms for parts and warehouse needs. Occasionally required to walk and stoop, kneel, crouch or crawl.
• The employee must occasionally lift and/or move up to 25 pounds.
• Must maintain visual acuity to view a computer terminal and do extensive reading. Regularly required to talk and hear.
• At times the employee may be exposed to a work environment containing a moderate noise level.
• The work environment is primarily sedentary with some occasional walking and lifting.
• The employee shall operate primarily in a normal office environment; worker is not substantially exposed to adverse environmental conditions.

Occasionally exposed to outdoor weather conditions, work with or near moving mechanical parts, fumes or airborne particles such as diesel fumes outdoors, paint or paint dust in ventilated areas.