Summary:

Founded in 1961, Neil Enterprises is a photo novelties and photo promotional products manufacturer. There are numerous applications for our photo novelties so we serve the needs of many different industries: professional photographers, retailers, special event, instant printing, embroidery, craft, educational, and ad specialty. Based in the Chicagoland area, we ship our merchandise worldwide on a daily basis.

This position involves working in a fast-paced environment, operating a multi-line telephone system, greeting visitors, handling mail and assisting with various clerical tasks. The ideal candidate is friendly, organized, and adept at multitasking. Responsibilities also include ordering office supplies, maintaining paperwork, and assisting with marketing collateral mailings. This role requires a proactive approach and excellent communication skills.

Essential Duties and Responsibilities include the following:

Reception:

• Answers incoming telephone calls with pleasant demeanor, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers questions about organization and provides callers with address, directions, and other information.
• Maintains friendly and welcoming demeanor while greeting on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Directs or escorts visitors to their destination.
• Monitors visitor access from door.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Responsible for postmarking all outgoing office USPS/FedEx mailings and packages.
• Sends faxes, and retrieves and routes incoming faxes; creates and prints fax cover sheets, memos, correspondence, reports, and other documents as necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Practices a “clean desk policy” daily.
• Maintains orderliness and cleanliness of conference rooms.
• Assists with special projects, events and meetings as requested.
• Keeps inventory of office supplies.

Administrative Assistant:

• Orders office supplies.
• Alphabetizes/staples/files miscellaneous paperwork.
• Assists with scheduling and coordinating building maintenance.
• Assembles, coordinates and mails various marketing collateral materials, such as postcards, specials and other products as developed.
• Assists with special projects as requested.

Requirements:

• Works with minimal supervision.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite– Word and Excel a must!
• Must speak English at a professional level.
• Prior related office experience.
• Must be able to lift 15lbs.

EOE

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Administrative: 1 year (Preferred)

Ability to Commute:

• Vernon Hills, IL 60061 (Required)

Ability to Relocate:

• Vernon Hills, IL 60061: Relocate before starting work (Required)

Work Location: In person