Company Description

Natures Finest Security is a dynamic and innovative company that is committed to providing

innovative security solutions. We take pride in providing a full range of security management

services. Integrity and professionalism are of the utmost importance. We are committed to

excellence and maintaining the highest industry standards for security officers.

Position Summary

We are seeking an organized and detail-oriented Administrative Assistant to join our security firm and assist the Director of Operation. The ideal candidate will be responsible for performing a variety of administrative duties and support functions to ensure the smooth running of our business operations. The administrative assistant will work closely with the Director of Operation.

Essential Duties and Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Respond to emails and other office correspondences 
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Provide support in onboarding new hires through the use of an automated tracking system.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education and Experience:

• High school diploma or equivalent; college degree preferred.
• Three to five years of proven experience in an administrative role.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.