Benefits :

• 401(k) matching
• Bonus based on performance
• Competitive salary
• Health insurance
• Opportunity for advancement
• Paid time off

Job Summary

Under the Executive Director supervision, the Administrative Assistant provides high-level administrative support to clinic processes related to Medicaid, Medicare, recruitment, onboarding, and other Human Resources duties.

The AA should be able to maintain confidential information and a high level of critical thinking and independent judgment is expected.

General Accountabilities :

• Performs general office duties to assist in clinic administration.
• Participates in the clinic recruitment and onboarding process; responsible for posting on different boards the positions open for recruitment.
• Assist in new hire training and benefit enrollment.
• Teams with the Accountant to ensure eligible new hires are timely enrolled on the clinic’s benefits.
• Provides access to new hires to the clinic computers, email accounts, and Time and Attendance.
• Completes and maintains Medical providers enrollment, credentialing and re-credentialing for Medicaid and Medicare.
• Prepares the semimonthly clinic payroll by using the clinic’s HR system and discusses with the Accountant findings and discrepancies on staff information prior to submission.
• Assist in annual training such as HIPAA and OSHA.
• Handling of various aspects related to patients’ cash and credit card payments. Assist in daily deposit processing, verifying amounts, and ensuring accuracy.

Cash handling experience preferred.

• Teams with the Accountant and External biller on the process to ensure successful collections rates on Medicaid and Medicare claims.
• Work with clinic’s outsourced IT to create support tickets and follow up and is the main contact person for IT needs.
• Ensures that all the clinic’s insurance policies are timely renew each year.
• Plan and schedule clinic meetings and events and assists the clinic's Executive Director to structure the agenda for monthly staff meetings and f / u on agreements.
• Prepare the clinic’s newsletter and updates the clinic’s social media platforms.
• The company reserves the right to add or change duties at any time.

Job Qualifications

• Education : Bachelor’s degree in general administration, Human Resources or Accounting, or equivalent combination of education and experience.
• Experience on coding a plus.
• Experience : 3-5 years of related experience in Health Care.
• Minimum of 2 years of experience working with confidential information.

Skills

• Excellent verbal and written communication
• Active listening
• Service orientation
• Coordination
• Time management
• Monitoring
• Judgment and decision making

Last updated : 2024-05-10