Responsibilities

• Act as the Executive Assistant to the President and other members of the Executive team as requested.
• Proactively manage complex calendar - organize and schedule meetings and appointments on behalf of executives. Ability to prioritize conflicting needs
• Seek out opportunities to assist and provide administrative support to management as needed.
• Support the Marketing and Events team in ensuring successful presentations and customer events throughout the dealership.
• Manage the office to ensure a professional image is always maintained.
• Act as the point person for maintenance, mailing, shipping, supplies and equipment as needed.
• Ensure the property is well maintained
• Review contracts related to the office and the property as needed
• Greet all incoming guests in a professional and welcoming manner and direct them to the appropriate parties.
• Manage relationships with various vendors and service providers., maintains a vendor contact list
• Generate and organize employee and business reporting, often on a weekly basis.
• Aid executives in preparing for meetings.
• Draft slides, meeting notes, and documents for executives.
• Streamline all communications to and from the President.
• Comprehensive writing and communication skills, monitoring, screening, and responding to requests and correspondence via emails and phone on behalf of the executive team
• Arrange travel plans and itinerary
• Maintain an organized digital filing system
• High level of confidentiality
• Performs additional duties and executive support as assigned

Requirements

• Four years’ experience providing administrative support for C-level executive
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with stakeholders
• Ability to work independently and with professional discretion
• Excellent management, time-management, and problem-solving skills
• Strong project management and meeting/event coordination skills
• Ability to work in a dynamic, fast-paced, environment
• Proficiency in Office products, including MS Word, EXCEL, and PowerPoint, and other software as needed
• Knowledge of computer hardware and accessories, Wireless connections / Bluetooth, etc.
• Commitment to company mission, vision, and values
• Strong Communication & Organization skills
• CRM / DMS Experience preferred
• Automotive Experience a plus

Benefits:

• 401(k)
• Dental & Vision insurance
• Health insurance
• Life insurance
• Paid time off