Job Summary

The Business Office Manager’s primary duty is to assist the Executive Director in the day-to-day accounting functions of the Community in accordance with current acceptable accounting, cost reimbursement principles, payroll and other administrative tasks related to the long-term care operation.

Duties and Responsibilities:

• Comply with the Community’s personnel, safety, and corporate policies and procedures.
• Report witnessed or reported allegations of resident abuse/neglect immediately to the Executive Director, RCC or Unit Manager
• Treat residents, family members, visitors, and team members with respect and dignity.
• Maintain the confidentiality of all resident and family information.
• Report to work on time and as scheduled.
• Perform eligibility verification as needed.
• Attend daily Admission meetings, weekly Department Head meetings and participate in special Community events.
• Complete admission financial paperwork.
• Perform Daily upkeep of the AR system including but not limited to census, cash, ancillaries, adjustments, and dashboard review.
• Process Accounts Payable on a daily basis and ensure delivery to Corporate Office as required.
• Process payroll and keep an accurate account of all employee ETO hours.
• Create and maintain all employee files.
• Process Workers Compensation paperwork, scan to HR, assist with scheduling appointments when needed, track FMLA absences, etc.
• Maintain administrative files including but not limited to, resident billing files, OSHA log 200, Worker’s Compensation, Medicare and Medicaid files.
• Maintain Resident Fund Account, including balancing fund on a monthly basis, allocating interest and mailing quarterly statement.
• Perform the monthly closing process as instructed.
• Assist in Dining Room and other activities when needed.

Job Requirements:

• Must have basic computer skills.
• If required to operate a motor vehicle for business purposes, must successfully complete the requirements contained in Company’s Motor Vehicles policy.
• Must be able to read, write, speak, and understand the English language.
• Must be able to work beyond normal working hours and on weekends and holidays when necessary.
• Must be able to assist in the evacuation of residents during emergency situations.
• Must be able to perform the essential position functions of the job with, or without reasonable accommodation.
• Must be able to meet the general health requirements set forth by State regulations and Company policy which may include medical and physical examinations.
• Must be able to bend, stoop, kneel, crouch, perform overhead lifting, and perform other common physical movements as needed for your position.
• Must be able to relate to and work with the ill, disabled, elderly, emotionally upset, and, at times, hostile people within the Community.
• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.