Office Assistant IV
Job no: 950267
Work type: Support Staff
Pay Grade: 10
Major Administrative Unit / College: College Of Social Science
Department: Human Development & Family Studies - Css 10038324
Sub Area: CT- Clerical Tech.
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Administrative/Business/Professional, Financial/Accounting, Office/Clerical Support, Clerical Technical- CT, Full Time (90-100%)
Position Summary
We are seeking a highly organized Office Assistant to manage administrative tasks that support the day-to-day operations of the HDFS department. This position will provide business administrative support to the HDFS Department by maintaining files, assist in preparing expense reports, maintaining databases, directories, and records, maintaining meeting minutes, oversee office/building needs, and handle a variety of other important tasks that arise. They will provide direct support to the Chairperson of the Department by prioritizing and responding to inquiries from the Chair and faculty, schedule meetings and events and handle related logistics. The individual will assist our main office in a variety of tasks required for successful unit functioning. The successful candidate will be able to efficiently handle multiple tasks with great attention to detail. The successful individual will provide front desk support by providing excellent customer service to visitors, students, and faculty who interface with the department. They will distribute mail, order supplies and food, and track inventory. The successful candidate will provide travel support by assisting faculty, students, and visitors in completing their travel request and expense reports, as well as coordinate conference registration, travel arrangements, transportation, and other travel needs as they arise.
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or related field; one to three years of related and progressively more responsible or expansive work experience in maintaining account ledgers, departmental operations, employment, or in performing tasks related to the area of employment; experience in word processing, editing and composing correspondence, and maintaining spreadsheets and/or databases; or an equivalent combination of education and experience.
Experience in word processing (Microsoft 365), spreadsheet, database and/or desktop publishing software; demonstrated proficiency with Microsoft Word, Excel, PowerPoint, Zoom, and Teams; typing and filing.
Desired Qualifications

• Associate degree in business or related field
• Administrative experience in a professional office setting
• Excellent organizational and communication skills
• Ability to handle multiple tasks with competing priorities
• Previous work in an academic setting
• Proven experience as an administrative assistant, virtual assistant, or similar role
• Excellent organizational and time management skills, with the ability to prioritize tasks and multitask effectively
• Strong communication skills, both written and verbal, with a professional and courteous demeanor
• Attention to detail and accuracy in data entry, document preparation, and correspondence
• Ability to work independently with minimal supervision while maintaining a high level of productivity and professionalism
• Flexibility and adaptability to changing priorities and dynamic work environments
• Commitment to upholding confidentiality, integrity, and professionalism in all aspects of the role

Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials

• Resume
• Cover Letter

Special Instructions
On site during business hours, Monday-Friday.
Work Hours
STANDARD 8-5
Website
https://hdfs.msu.edu/
Bidding eligibility ends June 4, 11:55 PM
Advertised: May 29, 2024 Eastern Daylight Time
Applications close: Jun 11, 2024 Eastern Daylight Time