Job Overview:

We are seeking an experienced Executive Assistant to support our Leadership team. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently.

Duties:

Client Relationships

• Assist in the coordination of client events, open houses, and other promotional activities.
• Maintain and update client databases, ensuring accuracy and confidentiality.
• Prepare and distribute closing gifts and oversee annual client gifting programs.

Operational Management

• Oversee day-to-day office operations, including ordering supplies and maintaining equipment.
• Manage the industrial printer, including processing and distributing company mailers.
• Keep the office neat and tidy.
• Track and order supplies to ensure the office is well-stockeds
• Manage shipments that arrive at the office, ensuring things get organized and put away.
• Run errands as needed to support team operations.

Team Support

• Train and onboard new agents, ensuring they are well-versed in company procedures and tools.
• Assist in the preparation of marketing materials and social media content.

Skills

• Strong organizational skills with the ability to prioritize tasks effectively.
• Experience in event planning and coordination.
• Proficiency in using tools like DocuSign for document management.
• Previous experience in office management or executive support roles.
• Familiarity with front desk operations and customer service.
• Excellent proofreading skills with attention to detail.
• Proficient in calendar management for executives.
• Basic clerical skills such as data entry and file organization.

Job Type: Full-time

Pay: $19.53 - $20.32 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Weekends as needed

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Jupiter, FL 33469 (Required)

Ability to Relocate:

• Jupiter, FL 33469: Relocate before starting work (Required)

Work Location: In person