POSITION SUMMARY

We are seeking a highly organized and detail-oriented individual to fill the role of Personal/Executive Assistant. The ideal candidate will be local to Jupiter, FL and occasionally be willing to provide 24/7 support. This position requires a proactive professional who can efficiently manage calendars, inboxes, travel arrangements, events, projects and more. The ideal candidate will thrive in a fast-paced environment, exhibit excellent communication skills, and be adept at handling a wide range of responsibilities while proactively anticipating needs and learning preferences of those they work with regularly.

RESPONSIBILITIES

Calendar and Inbox Management

• Efficiently manage multiple calendars and inboxes
• Prioritize and schedule meetings, ensuring optimal use of the Executive’s time.
• Streamline communication and maintain a well-organized inbox.

Daily Schedule Creation

• Create, manage, and maintain comprehensive schedules for the Executive, considering priorities and time-sensitive tasks.
• Provide a clear roadmap for the day, week, and month to best utilize time and forecast what makes the best use of travel

Travel Coordination

• Handle all aspects of travel arrangements, including flights, accommodations, and ground transportation.
• Ensure the executive's travel plans align with business objectives and personal preferences.
• Adapt quickly to changes in travel itineraries and proactively address any issues that may arise.
• Must be available remotely, 24/7 when the Executive is traveling (50-70% of the time)

Event Management

• Plan and coordinate various events, including team-building activities and board meetings.
• Collaborate with internal and external stakeholders to ensure seamless execution of events.
• Anticipate and address logistical challenges to guarantee successful events.

Office Presence

• Full time, onsite.
• Act as a point of contact for colleagues and external partners in the executive's absence.
• Handle any assigned work from C-Suite staff or as directed by CEO.

QUALIFICATIONS

• Proven experience as an executive/personal assistant.
• Exceptional organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Proficient in calendar and inbox management.
• Flexibility to adapt to changing priorities and travel schedules.
• Discretion and confidentiality in handling sensitive information.

• Discretion and confidentiality in handling sensitive information.