Job Title:

ASST - HR INFORMATION
Revision Date:
10.15.18
Job Code:
85404
FLSA:
Non exempt
Salary Plan:
Support
Revised By:

Lisa Spencer
Pay Grade:
SCH009
Comp Reviewed By:

Cheryl Winters

Funding Source:
Work Location:
Local
(1) Primarily works at Bransford Office Campus
Duration; # of months
12 months
Job Summary (2-3 sentences describing job purpose): The HRIS assistant is responsible for data entry, data tracking and data management within the department, and works collaboratively with employees in Talent Strategy, Employee Benefits, eTime and Compensation and School Central Payroll to ensure that employee records are both accurate and current. The person in the position interacts daily with employees to provide information or assistance, problem solve and complete necessary documentation.

Reports to: MANAGER - Employee Resource Center

Department Name: Human Resources/Organizational Development
Primary Job Duties/Responsibilities : List, in the order of importance or time spent, the essential duties/tasks performed by the position. This is not an exhaustive list and employees may be assigned additional duties by management as required.

Job Duty/Resp. 1:

Responsible for timely, efficient and accurate processing of all employee transactions (hiring, transfers, promotions, demotions, separations, etc.).
Job Duty/Resp. 2:

Collects necessary documents and creates or updates electronic employee file.
Job Duty/Resp. 3:

Maintains records on current employees to keep profile and salary information up to date.
Job Duty/Resp. 4:

May act as receptionist at the HR desk to assist employees with forms, badges, applications or other information.
Job Duty/Resp. 5:

Completes and processes student loan verifications, tuition fee waivers, experience verification forms for separated employees and other documents as necessary.
Job Duty/Resp. 6:

Assists in fiscal year reporting to the state Department of Education.
Job Duty/Resp. 7:

Reviews and processes education and experience verifications for the purposes of setting salaries at appropriate levels for certificated staff.
Job Duty/Resp. 8:

Interacts daily with employees to provide information or assistance, problem solve and complete necessary documentation.

Instructions: Fill in all blanks and dropdowns. Kronos access questions must be completed for payroll.
Education and Experience Requirements
Education (training/degree): Required minimum: High School diploma Preferred: Bachelor's degree in Business or Human Resources.
Experience Requirements: Minimum of three years' experience in human resources, call center or sales and service environment.
Licenses, Certifications or Registrations Required: None
Skills Required: Must possess good written and verbal communication skills, demonstrated customer service and listening skills, ability to work with individuals at all levels of the organization, a high level of skill in problem solving and/or conflict resolution and the ability to exercise effective judgement. Proficiency in Microsoft Office required; experience with HRIS/Payroll systems desired.
General Skills, Responsibilities, Requirements, and Impacts
Data Responsibility:

Level 3: Compares or inspects data, people, or things against a standard.
People Responsibility:

Level 3: Attends to the needs or requests of people and exchanges information with them.
Assets Responsibility:

Level 1: Requires minimum responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.
Mathematical Requirements:

Level 2: Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percentages.
Communications Requirements:

Level 2: Reads routine sentences or instructions; writes routine sentences and completes routine work forms; speaks routine sentences using standard grammar.
Complexity of Work:

Level 3: Performs semi-routine work involving set procedures and rules, but with frequent problems; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure.
Impact of Decisions:

Level 3: Makes decisions with moderate impact - affects those in work unit.
Equipment Usage (if applicable):

Level 1: Handles machines, tools, equipment, or work aids involving little or no latitude for judgment regarding attainment of standard or in selecting appropriate items.
Safety of Others:

Level 1: Requires no responsibility for the safety and health of others.
ADA Requirements/Compliance
Physical Demands :

Level 2: Requires sedentary work involving standing or walking for brief periods, exerting up to 10 pounds of force on a regular basis; and some dexterity in operating machines, tools, or office equipment.

Additional requirements : Click here to enter text.

Unavoidable Hazards:

Level 1: The position is exposed to no unusual environmental hazards
Sensory Requirements:

Level 1: The position requires normal visual acuity and field of vision, hearing, and speaking.
Metropolitan Nashville Public Schools is an Equal Opportunity Employer. ADA requires MNPS to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
Qualifications:
See Job Description.