Administrative Specialist Responsibilities:

• Provide remote high-volume calendaring, travel, and expense support
• Provide Administrative services during designated support hours
• Manage complex calendars for multiple clients
• Schedule internal and external meetings for multiple clients
• Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
• Learn and utilize internal and external tools to provide calendar support
• Establish ongoing relationship and communications with clients to learn business priorities and apply to support
• Partner with clients and other Administrative Specialists for meeting coordination
• Provide proactive time management recommendations to clients
• Coordinate domestic and international travel arrangements via Concur
• Prepare and submit corporate card expense reports
• Maintain program scope of support within agreed-upon service level agreements
• Educate and inform clients on program goals, scope and service level agreements
• Draft and send communications to clients about transitions or changes in support
• Provide coverage support for Admin Specialist colleagues
• Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

Minimum Qualifications:

• 3 years of relevant high-volume coordination experience
• 3 years of relevant experience providing administrative support to 2 or more executives
• 3 years of relevant experience managing calendars for 2 or more executives
• 1 years of experience managing expense reports
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office, Google Suite, Concur or similar programs
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Preferred Qualifications:

• Experience supporting 3 more executives simultaneously
• Experience building relationships across a larger company
• 3 years of experience coordinating travel logistics on behalf of 3 or more executives
• 3 years of experience managing expense reports
• Strong customer focus, preferably in a customer service or front of house environment

About Meta:Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today—beyond the constraints of screens, the limits of distance, and even the rules of physics.

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