Effective January 2021
Accounting Technician-Receipts

Position Title: Executive Assistant
Department: Administration
Employment Status: Exempt Grade: E3
Opening date: April 25, 2024 Closing date: May 1, 2024

Job Summary
Provides high-level administrative support for the President by conducting research, preparing statistical
reports, handling information requests, and performing administrative functions such as preparing
correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Manages
administrative functions within the department. Provides supervision to Front Office staff. Represents the
President to others as needed. Serves at the Tribal Census Clerk.
This position description includes, but is not limited to, listed duties, examples and tasks, and are subject to change at
manager’s discretion.

Duties and Responsibilities
Oversees receptionists and improves staff effectiveness by counseling, training, and recommending

disciplinary action for employees; planning, delegating, monitoring, and appraising job tasks, and results
in a timely manner.

Prioritizes, assigns, and schedules work activities and projects, monitors workflow, implements policies
and procedures, reviews, and evaluates work products, methods, and procedures.

Serves as the primary point of initial contact on any matter directed to the office; independently
researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or
response.

Composes, types and edits a variety of correspondence, reports, memoranda, and other such documents
which requires judgment in regards to content, format, accuracy, and completeness.

Establishes, updates, and maintains files, inventories, and records; orders supplies; implements and
maintains data management systems.

Identifies and provides requested information to Tribal members, identifying public versus confidential
documents, and appropriate approval to disseminate such information.

Coordinates the resolution of individual problems and disputes involving, staff, board, and/or members
of the community, as they arise.

Monitors, reconciles, audits, and assists with fiscal administration, including but not limited to budgets,
funding contracts, payroll, employment, travel, inventory, and/or purchasing; assist with fiscal planning
and budget preparation.

Provides follow up to assignments given to administration by the Council. Complies and provides status
reports.

Develops, maintains, and manages tribal vehicle and property schedules.
Schedules appointments and maintains department’s calendar.
Organizes and prepares information for meetings and records minutes when necessary.
Arranges travel, prepares, and submits travel-related documents, and maintains travel information for

staff as necessary.
Administrator for reporting, reviewing, and processing workers comp, vehicle and property claims.

MESCALERO APACHE TRIBE
JOB ANNOUNCEMENT

Effective January 2021
Accounting Technician-Receipts

Amends, updates, and maintains the tribal enrollment files for Mescalero Apache Tribe.
Prepares and issues Tribal Certifications of Indian Blood, and Verifications of Indian Blood.
Conducts research to verify tribal affiliation and to determine enrollment eligibility, blood quantum,

descendance, and tribal lineage.
Assists tribal members and public in completing enrollment applications.
Verifies member status or eligibility status of individuals for purposes of determining the applicability of

the Indian Child Welfare Act and makes appropriate referrals based on such verification.
Provides assistance to tribal members in obtaining state birth and death certificates, Acknowledgement

of Paternity documents, affidavits for statistical change, and other vital statistics documents.
Receives, reviews, researches, and processes enrollment applications.
Updates tribal enrollment files for amendment, death, divorce, marriage, memberships, and

relinquishment reports.
Researches information, complies statistics, and gathers and computes various data; prepares special

and/or one time reports, summaries, or replies to inquiries, selecting relevant data from a variety of
sources.

Creates enrollment files for newly enrolled tribal members.
Identifies and provides requested information
Issues tribal identification card to enrolled members of the Tribe and its entities.
Performs other duties as assigned.

Minimum Qualifications
Associates or Bachelor’s Degree in Business Administration or related field.
Five years executive level administrative experience.
One year supervisory or office management experience.
Computer and database skills required.
Must have a valid NM Driver’s License
Must successfully pass a pre-employment drug/alcohol screen and background investigation.

Tribal preference and Native American Indian preference shall apply to all positions.

Knowledge, Skills and Abilities
Knowledge of modern office practices, procedures, and equipment.
Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
Knowledge of council or board operations.
Knowledge of computerized information systems.
Knowledge of general accounting principles.
Knowledge of area of specialty.
Knowledge of supplies, equipment, and/or services ordering and inventory control.
Skill in operating business computers and office machines, including in a Windows environment,

specifically Word, Excel, Access, and presentation software (such as PowerPoint).
Skill in organizing resources and establishing priorities.
Skill in project management.
Ability to communicate effectively both verbally and in writing.
Ability to establish and maintain professional relationships with individuals of varying social and cultural

backgrounds and with co-workers at all levels.
Ability to represent organization in a professional manner, building respect, and confidence in the

community.
Ability to gather data, compile information, and prepare reports.

Effective January 2021
Accounting Technician-Receipts

Ability maintain calendars and schedule appointments.
Ability to maintain confidentiality.
Ability to handle multiple tasks and meet deadlines.
Ability to carry out instructions furnished in verbal or written format.

Physical Demands
While performing the duties of this job, the employee regularly is required to sit; use hands and fingers to
handle, or feel; and talk and hear. The employee occasionally is required to stand; walk; and reach with hands
and arms. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment
Work is generally performed in an office setting with a moderate noise level. Evening, weekend, and/or holiday
work may be required. Extended hours and irregular shifts may be required.