• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $70,000 - $85,000

Position Summary

Reporting to the Director of Human Resources & Academic Affairs and in collaboration with Program Directors, the Medical Education Coordinator oversees the daily operations and management of all Emergency Medicine (EM) fellowship programs. Individual will be responsible for administrative duties pertaining to continuous accreditation, implementation of various programmatic/systems initiatives to improve programs and promote innovation related to the Department's medical educational mission. Works closely with the Vice Chair of Education and associated faculty leadership.

Responsibilities

1. Fellowship: Manages all EM fellowships. Coordinates the daily operations and logistics for all programs. Coordinates the accreditation and reporting requirements of all programs with ACGME and other governing agencies. Provides coordination of recruitment efforts throughout the fellowship application/interview process. Coordinates appointments, reappointments, terminations and compliance initiatives. Supports Fellowship Program Directors and associated faculty in the planning, implementation and collection of all program evaluations and surveys. Coordinates the Clinical Competency Committee, Scholarly Oversight Committee, and Program Evaluation Committee meetings. Assists in the preparation of documentation needed for internal and external program reviews. Provides organized and efficient program records. Maintains websites associated with each program.
2. Planning: Updates curricula, syllabi, presentations; prepares and distributes program information and announcements; manages registration. Confirms lecturers and guest speakers; assists with travel arrangements and itineraries; processes honoraria, travel and expense reimbursements. Reserves rooms for classes or and meetings; coordinates room and equipment rentals and set up/clean up; arranges catering, transportation and parking as required; handles maintenance complaints and issues. Arranges related receptions, lunches and dinner events.
3. Compliance: Ensures compliance with University, NYP and associated agencies' regulations, policies, requirements, documentation and deadlines. Acts a Department representative at meetings and conferences, and ensures effective planning and response to periodic regulatory audits, reviews; remediates deficiencies.
4. Undergraduate Medical Education: Provides back up assistance to Medical Education Coordinator as it relates to undergraduate medical education.
5. Cross covers other related administrative positions and performs other duties as assigned.

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience required plus a minimum of three years of progressive experience in an academic medical center.

Preferred Qualifications

• Administrative experience in Human Resources or Faculty Affairs a plus.

Knowledge, Skills, and Abilities

• Exceptional organization skills.
• Ability to independently prioritize work.
• Ability to utilize resources effectively.
• Critical thinking and problem solving skills.
• Effective written and verbal communication skills.
• Expert knowledge of Microsoft Office Suite, online survey tools, and web-based database applications required.
• Able to organize, schedule, and prioritize work for self and others to meet deadlines.
• Able to utilize interpersonal skills to work effectively with others
• Knowledge of Federal, State, and University policies and regulations regarding the medical education delivery.
• Knowledge of ACGME, GME policies and procedures
• Knowledge of training program management software (ex: Medhub)
• Proficiency with virtual conference platforms (ex: Zoom)

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.