I. Job Summary: The Director has the following major position responsibilities.

1) Facilitates the development of new graduate medical education programs
development by assisting VCOM affiliated clinical sites to develop and maintain
appropriate documents (applications, handbooks, etc.) and the policies and
procedures necessary for initial sponsoring institution and program accreditations
and assisting the program with subsequent accreditation mock inspections and
documents from time to time.

2) Support a consortia model for VCOM affiliated programs to facilitate the ongoing
academic support of residencies and fellowships.

3) Provide document review and mock inspections in meeting ACGME requirements.
4) Provide savings for member institutions by assisting with identifying needs of

programs and consortia models for purchased resources and for VCOM to provide
funded programs to support the affiliated programs from time to time.

5) Provide administrative direction for VCOM funded residencies and fellowships
(Sports Medicine, Osteopathic Neuromusculoskeletal Medicine, and Academic
Medicine Fellowship) on the VCOM campuses with oversight of the budgets.

II. Job Duties:

1) The position provides support for the VCOM sponsored Fellowship and Residency
programs by assuring the development of and maintenance of:

a. initial budgets for residency and fellowship programs (working with the
Program Directors as to budget requests and needs, and with the VP for
GME and the President as to final budgets.)

b. initial program and document development for the new residency program
applications and document review for programs with upcoming
recertifications

c. assisting new programs with the development of initial documents such as
handbooks and policies/procedures

d. organizing and providing mock accreditation visits for programs with
upcoming recertifications

e. provides monthly oversight of the VCOM’s Fellowship Program
Administrators to assure.

i. budgetary compliance
ii. accreditation compliance

Job Title: Director for Graduate Medical Education

Department: Post-Graduate Affairs Hire Date: April 2024

FLSA: Exempt Work Location: VCOM campus.
Auburn and/or Louisiana Campus
will be preferred as most travel will
be there

Employee Category: Administrative
Staff

Work Schedule: M-F, Schedule
Varies

Reports to: VP GME Percent Employment: 100%

Direct Reports: Program Administrators – all campuses; Graduate Medical
Education

2) The position reports directly to the VP for GME and indirectly to the CFO and the
President for budgetary compliance and overall success of the GME programs.

3) The position works closely with the Associate Deans for OMS 4 and GME on each
VCOM campus by convening monthly GME meetings (10 per year) via Zoom. The
Director prepares the appropriate agendas and maintains all minutes.

4) The position supports the VP for Graduate Medical Education in the development
of a long-range plan and compliance with the plan and preparing official progress
reports for the VCOM board meetings.

5) The position assists the Vice President with preparation and compliance of the
budget and with day-to-day budgetary oversight.

6) The position also provides oversight of the Program Coordinators for all VCOM
sponsored academic fellowships and residencies (Sports Medicine fellowship,
ONMM, and the Academic Medicine fellowship) including their role in
documentation of departmental meetings and operations for accreditation
compliance and budgetary compliance.

7) Provides expert consultation and oversight of ACGME institutional and program
accreditation requirements and processes under the ACGME’s Next Accreditation
System (NAS) for all Graduate Medical Education programs affiliated with Edward
Via College of Osteopathic Medicine.

8) Provides counsel on various accreditation matters for GME staff, leadership,
program directors, program coordinators.

9) Serve as the liaison between VCOM affiliated programs and GME leadership.
10) Attends ACGME annually and AACOM programs which relate to GME.
11) Introduces information on VCOM support services for all VCOM core and affiliated

sites that have residency programs.
12) Promotes programs associated with VCOM student clinical training to join a

consortia model for affiliated programs with VCOM GME. Promotes those within
the affiliated programs to OMS 4 students on all campuses and fellowships to all
VCOM graduates.

13) Annually corresponds with all VCOM graduates in the final year of residency (for
blanket mailings) of opportunities related to VCOM teaching hospital sites.

14) Facilitates and participates in the onboarding and off boarding and necessary training
and orientation logistics for residents/fellows and GME staff for all VCOM
sponsored programs (Sports Medicine, ONMM, and Academic Fellowships).

15) Works closely with HR to coordinate facility orientation for incoming trainees.
16) Within VCOM sponsored programs, assures the supervision of GME program

administrative staff, oversight of fellow work hours, fellow supervision, and
evaluation process that meets ACGME requirements.

17) Tracks VCOM operated residency fellowship program citations and assists Program
Directors with program action plans to address ACGME citations.

Management Responsibilities
a. The position will work closely with the Vice President and the GME leadership on

all campuses.

b. Develop and manage the operating budget for the Division to include all campuses,
collaborating with GME leadership, the Campus Associate Deans for GME, and the

Vice President

c. Supervise the activities of the program administrators to ensure institutional program
guidelines are satisfied.

d. Responsible for participating in employee performance appraisals (done in
coordination with the program directors and the VP) for all VCOM employed staff
for the Division. Perform all needed evaluations for residency program
administrators. While program administrators will support their individual program
director(s), it is expected that the Director will also serve as a supervisor for
compliance with documents, programs evaluations, and other performance.

e. Identify and development opportunities and provide development training sessions
on residency management software, leadership essentials, annual program
evaluations, and other compliance areas as they pertain to residency.

Program Leadership
a. Work in conjunction with GME leadership team and the VCOM in house counsel to

create or update affiliation agreements, aggregate agreements, assist program
directors with departmental program letters of agreement between multiple
institutions/departments, and addresses legal and financial responsibilities related to
residents, rotators, and medical students.

b. Participate in strategic planning for the department and college.
c. Assist with policy development.
d. Maintain documents related to GMEC meetings and accreditation, and any sub-

committees that may evolve.
e. Stay up to date with regulatory (ACGME) requirements and best practices through

networking, professional organization membership, and attending national meetings.

supporting medical education and accreditation preferred.

o A master’s degree and/or experience in Medical Education is an advantage
and may be considered equivalent to a history in graduate medical education.

• Excellent skills in writing and creating documents, handbooks, and training manuals

• Licensure or certification: National Board for Certification of Training for

advantage. Prior experience with the ACGME initial accreditation processes is a

strong advantage.

• Ongoing education and conference attendance will be required to stay current in

• Excellent interpersonal and communications skills and strong team player
• Ability to handle sensitive information with absolute confidence.
• Commitment to company values
• Working knowledge of software applications including Microsoft Word, Excel, and

PowerPoint

• Prior experience developing and managing budgets is preferred.

The successful candidate will be subject to a criminal history background check.
Regular, reliable, or predictable attendance is an essential function of the job.

IV. Working Conditions and Efforts: The physical demands and work environment

characteristics described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Physical demands: While performing the duties of this job, the employee is occasionally
required to sit; use hands and vision for office equipment such as computers; talk or
hear; moderate telephone usage. The employee may be required to lift and/or move up
to 50 pounds including one’s own suitcase. The employee mut be able to travel long
distances by airplane and by car.
Work environment: The work environment varies due to travel. On campus work
environment is an office environment. Frequent zoom meetings are required from the
office. The noise level in the local work environment is usually minimal. Outside travel
up to 25% of time to visit new sites and assist with program development.
This position is classified as an exempt position because it requires that the
candidate/employee exercise independent judgment and discretion regarding
matters of significance.
Employment with VCOM is “at-will”. This means employment is for an
indefinite period of time and it is subject to termination by the employee or by
VCOM, with or without cause, with or without notice, and at any time. Nothing
in this position description or any other policy of VCOM shall be interpreted to
be in conflict with or to eliminate or modify in any way, the “at-will” employment
status of VCOM employees.

V. VCOM core values: The employee is expected to adhere to all VCOM policies. As the
environment is a professional college, VCOM faculty / staff are expected to dress and
behave in a professional manner at work. VCOM faculty / staff are expected as VCOM
employees, to be a person who obeys all laws and professional expectations of an
upstanding citizen of the community. VCOM expects all employees to maintain a
positive attitude in all working relationships with all VCOM departments, employees,
medical students, prospective medical students, interns, and residents and to treat all
other engaged in the duties of the employment, with mutual respect.