Job Summary:

The Education team in the Department of Ophthalmology and Visual Sciences is seeking a collaborative, service-oriented, motivated, learner-centered professional to join our team as a full-time Graduate Medical Education Manager. This position is critical to the education mission of our department and manages all aspect of the clinical fellowship programs including, but not limited to meeting program accreditation and requirements; coordinating evaluations; overseeing recruitment, onboarding, orientation, and support of clinical fellows throughout the training; processing and monitoring expenditures; making data-informed decisions and program improvements; communicating with internal and external regulatory agencies; and other duties. In addition, the person in this position coordinates and supports the Department's policies and procedures to ensure compliance with UW-Madison and SMPH's guidelines for appointment and promotion of faculty on different tracks. Finally, the person in this position will coordinate compliance efforts for observerships and special medical students and will provide support to the Surgical Skills Training Facility needs. We strongly encourage applications from candidates who are data-driven and experienced with compliance, who thrive in a fast-paced work environment, and who foster and promote the values of diversity, inclusion, equity, and belonging, to apply. We are pleased to offer a flexible work environment and free parking.

Responsibilities:

Manages the administrative activities of the residency/fellowship program as outlined in the accreditation program requirements and other regulatory agencies. Responsible for ensuring residents/fellows meet administrative and regulatory responsibilities while serving as the primary liaison between the Program Director, residents/fellows, program faculty, institutional Graduate Medical Education (GME) office, and affiliated teaching sites concerning program matters. Must demonstrate a broad knowledge of GME practices and principles, make recommendations and implement changes approved by program leadership, and may supervise or lead the work of others to ensure their programs achieve and maintain the highest quality standards in GME. Works under general supervision of the GME Programs Administrator, Department Administrator, or their designee, and in consultation and collaboration with the Program Director and the sponsoring institution's DIO and Director of Graduate Medical Education.

• 20% Maintains a thorough understanding of accreditation program requirements and related policies, regulatory requirements, and hospital and program policies to provide expert consult to the Program Director to maintain accreditation and compliance with regulatory bodies and pertinent policies
• 10% Collaborates with the Program Director to assess curriculum and evaluations, developing the structure and delivery mechanism, and maintaining accurate records of curriculum, evaluations, and participation
• 10% Provides guidance for resident/fellow recruitment, credentialing, and onboarding to maintain compliance with regulatory bodies and hospital policies
• 15% Serves as the primary contact for the program, liaising with those directly associated with the program, the Institutional GME Office, and regulatory agencies. Advises residents/fellows, program staff/faculty of program and institutional policies and procedures
• 5% Regularly attends monthly program coordinator meetings and GME educational offerings. Collaborates with other colleagues to develop best practices, and serves as an administrative reviewer of other GME programs. Should regularly attend national GME or specialty conference(s)
• 5% Maintains the resident/fellow and program expenditures. Advises fiscal leadership on program budgetary needs and monitors program expenses within budget constraints
• 15% Responsible for ensuring resident/fellow and program compliance with policy, accreditation, and regulatory requirements and that appropriate documentation is maintained
• 5% May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• 15% Coordinates and supports the Department's policies and procedures to ensure compliance with UW-Madison and SMPH's guidelines for appointment and promotion of faculty on different tracks.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
Bachelor's Degree
Preferred focus in education, health, or related field.
Preferred
Master's Degree

Qualifications:

Knowledge/Skills Required:
-At least two years of exceptional learner-centered service experience related to student affairs, higher education administration, or health care.
- Personal or professional experiences relevant to effectively and inclusively engaging and building relationships with learners, faculty, and staff, in particular from underrepresented and marginalized backgrounds.
- Excellent organizational skills, with the ability to effectively manage varied ongoing projects, priorities, and duties.
- Effective interpersonal skills, interacting with residents, physicians, department staff, accrediting and compliance agencies, and external partners and organizations.
- Work effectively as a team member and be comfortable with some task ambiguity.
- Ability to exercise judgment appropriately.
- Ability to take initiative, coordinate with others, and seek solutions to problems.
- Comfortable multitasking and working with interruptions.
- Maintains confidentiality.
- Strong computing skills and familiarity with virtual meeting and collaboration platforms (e.g. Google Drive, Zoom, Teams, or related platforms).
Knowledge/Skills Preferred:
- Experience in higher education, academic medicine, or any relevant education or training setting.
- Flexibility to accommodate frequent changing priorities in an ever-changing environment.
- Ability to work independently and effectively under general supervision.
- Creative and flexible approach.
- Ability to communicate complex information in a clear and organized manner in both verbal and written forms.
- Committed to quality through continuous improvement.

Work Type:

Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $71,994 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).
SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0)

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience, and a document listing contact information for three (3) references, including your current/most recent supervisor. References will not be contacted without prior notice.

Contact:

Beth Reuter
ejreuter@wisc.edu608-263-3680
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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Official Title:

Grad Medical Edu Prog Mgr(HS071)

Department(s):

A53-MEDICAL SCHOOL/OPHTHAL&VIS SCI/GEN

Employment Class:

Academic Staff-Renewable

Job Number:

297541-AS

 

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.