Registered Nurse Administrative Assistant

Position Summary:

The RN Administrative Assistant will report directly to the Administrator of Clinical Services. Will maintain the daily supervision of nursing staff, the flow of the surgery schedule, compliance, maintain ASC certification details, and assist with breaks and lunches of all clinical staff. Must have a working knowledge of all surgical disciplines and sterile processing and be able to troubleshoot problems within these areas. Will also assist with QAPI projects.

Accountable To: Administrator of Clinical Services

Responsibilities:

RN Administrative Assistant duties will consist of, but are not limited to:

• Maintain nursing, pre-screening, and surgery scheduler staff schedule.
• Assist Administrator of Clinical Services in maintaining and overseeing daily flow of procedures.
• Troubleshoot daily problems that may arise and report to the Administrator of Clinical Services.
• Able to serve RN functions in a room and Pre-Op or PACU as needed (see Pre-Op, PACU, and O.R. RN Job Descriptions).
• Manages and complies with Center confidentiality and PHI policies and practices in accordance with HIPAA regulations.
• Assists Administrator of Clinical Services in directing the team through regular group meetings, coaching, training, development, and assessment.
• Assists Administrator of Clinical Services to coordinate all activities within the recovery room/OR to provide for a safe, effective, and timely surgical preop and recovery.
• Assists Administrator of Clinical Services that proper technique and practices are used according to accepted standards of practice.
• Ensures care of patient through proper identification, checking of chart, and reporting of changes in condition.
• Assists Administrator of Clinical Services in ensuring that documentation of patient care meets criteria dictated by state licensing and Medicare certification regulations.
• Assists Administrator of Clinical Services in assessing quality of nursing care by regular review of audit results and chart documentation.
• Follows through with orientation and training of new Pre-Op/PACU/OR staff.
• Assists Administrator of Clinical Services in determining need for Pre-Op/PACU/OR facilities, supplies and equipment, then recommends and substantiates requests for purchase.
• Utilizes nursing knowledge and discriminative judgment while giving direct or indirect patient care.
• Reduces chances of nosocomial infection by directing attention to infection control and environmental safety practices.
• Provides a channel of communication between events and team members in the recovery/OR room.
• Assists Administrator of Clinical Services in overseeing and directing all drug utilization, control, and accountability per policies.
• Support in the recruiting process, screening candidates, and setting up interviews.[LB1]
• Must file an incident report for any unusual event that occurs to a patient or member of staff; this would include, but not be limited to, falls, needle stick injuries, aspiration of gastric contents, allergic reactions, and disruptive behavior by staff or patients. Also required to report any incidences or alleged incidences of abuse, harassment, or injury to self, other employees, or patients occurring at the center or relating to the center. Further specifications can be found in the Abuse Reporting documents and Code of Safe Practices, provided by Human Resources.
• Assist in O.R. as necessary.
• Performs other duties assigned by the Administrator of Clinical Services.

Qualifications:

• Graduate of an accredited school of nursing.
• Current RN (Registered Nurse) licensure in the state of California.
• Current BLS certificate.
• Current ACLS certificate.
• At least 2 years nursing experience.
• Excellent communication and interpersonal skills.
• Excellent customer service skills.
• Experience in HST Pathways software preferred.
• Proficient in computer software (Word, Excel, Outlook, Adobe, Quickbooks, etc.).
• Strong attention to detail.
• Strong independent work ethic.
• Ability to maintain a professional attitude in all situations.
• Ability to multitask and prioritize a wide variety of tasks.
• Full command of the English language, both verbal and written.