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TAX ADMINISTRATIVE ASSISTANT JOB DESCRIPTION
Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.
Main Job Tasks and Responsibilities:
· Prepare invoices for the firm and work collaboratively with the billing team in an efficient and timely manner.
· Send invoices and statements to clients monthly electronically or by mail.
· Assist with monthly reconciliation projects.
· Assist the office manager with Accounts Payable projects.
· Perform weekly collection calls and attend weekly collection meetings.
· Assist with Special Tax Department related projects and reports such as utilization reports, scheduling, and integration projects with other Departments.
· Assist with the creation of Engagement binders for client work.
· Track daily deposits for the firm.
· Process individual and business returns in a timely manner and contact the client for pick up.
· Prepare agendas for meetings and prepare schedules.
· Record, compile, transcribe, and distribute minutes of meetings.
· Maintain office supply inventories.
· Coordinate and maintain records for staff, telephones, parking, and petty cash.
· Answer, screen and transfer inbound phone calls.
· Receive and direct visitors and clients.
· Resolve administrative problems and inquiries.
· Schedule and coordinate meetings and appointments.
· Perform general clerical duties including photocopying, fax, filing, and mailing.
· Handle requests for information and data.
· Prepare written responses to routine inquiries.
· Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
· Work collaboratively with other administrators to ensure efficient departmental operations. Provide coverage for administrative colleagues.
Education and Experience:
Computer skills and knowledge of relevant software.
Knowledge of operation of standard office equipment.
Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
Knowledge of principles and practices of basic office management.
Preference will be given to candidates with prior experience in an accounting firm.
Key Competencies:
Communication skills - written and verbal
Planning and organizing
Prioritizing
Problem assessment and problem solving
Information gathering and information monitoring
Attention to detail and accuracy
Flexibility
Adaptability
Customer service orientation
Teamwork
If you are looking for a Team environment that values Honesty, Integrity and Respect. Where a desire to Learn, Work Hard and Enthusiasm are important to your vision of a great place to work, then we encourage you to send in your resume.
Email your resume to: Christina@dmclarencpa.com
Applicants must be authorized to work in the U.S.
McLaren & Associates CPAs PC is proud to be an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.
Your Right to Work - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. CORI Check are also administered.
Job Type: Full-time
Pay: $45,000.00 - $60,000.00 per year
Benefits:
Schedule:
Ability to Relocate:
Work Location: Hybrid remote in Shrewsbury, MA 01545
Full Time
$51k-64k (estimate)
01/07/2024
06/09/2024
dmclarencpa.com
Shrewsbury, MA
<25
The job skills required for Tax Administrative Assistant include CPA, Accounting, Customer Service, Communication Skills, Problem Solving, Attention to Detail, etc. Having related job skills and expertise will give you an advantage when applying to be a Tax Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Tax Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Tax Administrative Assistant positions, which can be used as a reference in future career path planning. As a Tax Administrative Assistant, it can be promoted into senior positions as a Tax Research Manager that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Tax Administrative Assistant. You can explore the career advancement for a Tax Administrative Assistant below and select your interested title to get hiring information.