SUMMARY:

The Accounting Administrative Assistant is responsible for general office tasks including accounting, reporting, and other clerical duties. Provides administrative support to team members and positively contributes to the credit union culture and Member experience.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• This role will require very strong attention to detail, the candidate must be meticulous with all aspects of their responsibilities.

• Perform a variety of activities to assist the Accounting Manager in maintaining the financial, statistical, and accounting records of the Credit Union.

• QA new membership and loan documents to prepare for Board of Directors review.

• Monitor insurance policies on loans to ensure they’re still in force. Force place insurance if necessary.

• File both digital and paper documents.

• Enter data into accounting systems and generate reports daily. Prepare various financial, regulatory, and special reports on a weekly, monthly, and quarterly basis as requested by management.

• Verify and balance teller sheets daily.

• Journalize all necessary transactions and ensure everything is in balance.

• Review and enter employee expenses into the general ledger.

• Post general ledger entries, and proof totals with the general ledger system. File and store general ledger journals daily.

• Prepare accounts payable checks after receiving proper authorization.

• Prepare agendas, reports, presentations, and other materials to prepare for board meetings and other business activities.

• Coordinate Automated Clearing House (ACH) transactions throughout the day.

• Reviews internal checking and corporate accounts on a daily and monthly basis.

• Prints all accounts payable reports and maintains all accounts payable files.

• Assist with end of month process.

• Assist with accounts receivable and special projects, as necessary.

• Responsible for back-office payment processing such as bankruptcy and charge off payments.

• Assist with collections efforts.

• Assist with deceased accounts and escheatment process as required.

• Assist with ACH and Share Draft returns on a daily basis.

• Verify that vault and general ledgers are balanced on a daily basis.

• Assist with the resolution of errors occurring in the data processing system.

• Complete GL entries when tellers are out of balance.

• Balance money order account and makes daily entries for that.

• Administrative support for other team members as needed.

• Other duties as assigned.

ACCOUNTABILITY:

• Accounting accuracy

• Responsible for making daily decisions that affect Member’s accounts, internal accounts, and corporate accounts.

• Is accountable for identifying problems and assisting staff with corrections and transactions for accounts payable, wires, payroll deductions, ACH, debit card, and share draft transactions, compliance, and record retention.

• Responsible for accuracy in the following areas: accounts payable, wires, payroll deductions, ACH, debit card, and share draft transactions, compliance, and record retention.

• Inform management of errors impacting Member accounts and errors found while performing accounting duties to ensure excellent Member service across the organization.

• Expand overall knowledge of credit union operations and philosophies.

SUPERVISORY RESPONSIBILITIES:

None

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies:

Intellectual

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.

Interpersonal

• Interpersonal Skills – Conflict resolution and empathy. Maintains confidentiality; Active Listener; Ability to identify and manage own emotions and the emotions of others you interact with; Remains open to others' ideas and tries new things.

• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

Credit Union

• Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Aligns work with strategic goals.

• Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds credit union values.

• Organizational Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment.

• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports credit union's goals and values; Benefits credit union through outside activities; Supports and respects diversity.

EDUCATION AND/OR EXPERIENCE:

High school diploma or GED. Banking experience required, bookkeeping experience preferred.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret common technical information, financial reports, and legal documents.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, proportions, percentages. Ability to apply concepts of basic math.

COMPUTER SKILLS:

To perform this job successfully, an individual should have knowledge of: Internet Software; Spreadsheet Software (Excel); Word Processing Software (Word); Electronic Mail Software (Outlook); and Presentation software (PowerPoint). A basic understanding of financial core processing software is desired.

OTHER SKILLS AND QUALIFICATIONS:

• Bookkeeping

• Experience with Banking and Credit Unions

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to walk; climb or balance and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 35 pounds.

Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Employee discount

Schedule:

• 8 hour shift

Ability to Relocate:

• Marion, NC 28752: Relocate before starting work (Required)

Work Location: In person