182 executive administrative assistant Jobs in san diego, ca
Family Health Centers of San Diego is Hiring an Administrative Assistant III Near San Diego, CA
Impact Lives, Impact Community
Family Health Centers of San Diego (FHCSD) is passionate about providing exceptional health care to all, especially underserved communities with limited health care options. Founded by a Latina grandmother/community advocate over 50 years ago in Barrio Logan, FHCSD has grown into one of the largest community health systems in the country. With over 62 sites, over 227,000 patients, and over 417,000 visits last year, we provide a wide variety of health care and outreach services to a very diverse patient population. We are proud of our mission, our lasting community impact, and the cultural and individual diversity of our staff.
Family Health Centers of San Diego (FHCSD) is looking for an Administrative Assistant III to work Independently and provide high-level administrative support for the assigned managers and department. Duties are broad and will vary depending on assignment, but generally include data collection, entry, and analysis, advanced report creation (including graphs and pivot tables), coordination of meetings, supply ordering, and similar tasks. The Administrative Assistant III uses in-depth knowledge of departmental operations and discretion to answer routine and non-routine correspondence and works with highly confidential and sensitive information. Deals with a diverse group of customers, patients, and visitors as well as internal contacts at all levels of the organization. As the senior level of Administrative Support, the Administrative Assistant III coordinates larger departmental projects with organizational impact, utilizing project management skills and applying LEAN methodology. In addition, the Administrative Assistant III may provide supervision to a small number of lower level clerical and administrative support staff.
Responsibilities:
- Acts as a liaison with other departments and internal and external customers (including patients, vendors, auditors and inspectors). Answers phones, emails, and walk-in visitors, using discretion to answer both routine and complicated questions; forwards issues to appropriate person. Handles confidential and routine information.
- Ensures applicable regulatory and department standards are adhered to on an on-going basis (The Joint Commission, OSHA, etc.).
- Leads, educates, coaches and mentors others on LEAN continuous process improvement philosophy, tools and application to accomplish organizational goals.
- Recruits, trains, develops, engages and retains an accountable workforce.
- Researches, collects, and enters data. Performs intermediate data analysis, identifying discrepancies and researching for resolution. Creates high-level reports, which include graphs, charts, and pivot tables. Makes reports that are timely, correct, and audience appropriate.
- Supports manager(s) and department with high-level administrative support, which may include calendaring, scheduling, time card support, meeting organization and minutes, travel arrangements, and similar administrative support tasks.
- Types and designs high-level, audience specific correspondences, memos, spreadsheets, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Includes data entry and non-medical transcription.
- Utilizes LEAN methodology to manage special nonrecurring and ongoing projects, including planning, implementation, and evaluation; works with teams or independently to meet deadlines and accomplish project goals. Coaches, mentors, and leads teammates on special projects.
- Performs other duties as assigned.
Requirements:
- Bachelor's degree in Business Administration, Communication, Healthcare Administration, English, or related field required.
- 1 year of experience with project coordination and management.
- 4 years of progressively responsible administrative support experience required, preferably in the medical/health-related field.
- Ability to multi-task, be flexible, ensure accuracy, and meet changing priorities in a fast-paced, high-workload environment.
Rewards:
- Job type: Regular Full Time
- Competitive Salary with Excellent Benefits
- Retirement Plan with Employer Match
- Paid Time Off, Extended Sick Leave and Paid Holidays
- Medical/Dental/Vision/FSA/Life Insurance
- Employee Discounts and Wellness Programs
FHCSD was founded by community activists working towards a common goal: caring, affordable, high-quality medical care for all. We are proud to continue this mission today as we provide accessible services to over 210,000 patients across San Diego County. The successful candidate will have a demonstrated commitment to community medicine and providing culturally competent care to the medically underserved.
In the spirit of pay transparency, we are excited to share the base range for this position, exclusive of fringe benefits or potential bonuses.
$22.00 - $26.00If you are hired at Family Health Centers of San Diego, your final base salary compensation will be determined based on factors such as geographic location, jurisdictional requirements, skills, education, and/or experience. In addition to these factors - we believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please keep in mind that the range mentioned above is what we reasonably expect to pay for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth. We also offer a generous compensation and benefits package (more information on our benefits offerings is available here: FHCSD Wellness - Employee Hub (gobenefits.net)
Job Summary
Full Time
$51k-64k (estimate)
05/26/2024
06/10/2024
fhcsd.org
SAN DIEGO, CA
500 - 1,000
1970
GRACIE DURAN
$50M - $200M
Ambulatory Healthcare Services
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About Family Health Centers of San Diego
For 50 years, Family Health Centers of San Diego has provided caring, affordable, high-quality health care and supportive services to everyone, with a special commitment to uninsured, low-income and medically underserved persons. Our staff provides care to over 215,000 patients each year, of whom 91% are low income and 29% are uninsured. We offer a range of health care services throughout the region, including: * 23 primary care clinics * 8 dental clinics * 10 behavioral health facilities * 3 mobile medical units * 2 mobile counseling centers * 3 vision clinics * A physical rehabilitation depa ...
rtment * A pharmacy * An outpatient substance use treatment program The breadth of our clinic locations, services and programs have grown over the last five decades, making us: * The 10th largest community clinic organization in the nation. * The #1 enrollment entity for Covered California in San Diego County. * The largest provider of comprehensive HIV services, school-based and mental health services in San Diego County. * The largest provider of primary care and wrap-around services to the homeless in San Diego County through the Healthcare for the Homeless program. * Designated as a Health Center Quality Leader by Health Resources and Services Administration (HRSA). * A 2019 and 2020 Cigna Well-Being Award Recipient for our Employee Wellness Program.
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The following is the career advancement route for Administrative Assistant III positions, which can be used as a reference in future career path planning. As an Administrative Assistant III, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant III. You can explore the career advancement for an Administrative Assistant III below and select your interested title to get hiring information.
