Job title: MRHS Administrative AssistantWork Location: Mascenic Regional High SchoolDivision/Department: Front OfficeReports to: Building PrincipalEssential Duties and Responsibilities: The principal function of an employee in this position is to provide clerical support to the Principal, Assistant Principal, Athletic Director and Automotive Program. The work performed is under the direction of an assigned supervisor.Duties include: Works with in a team environment to provide needed services of an educational office. Sets up and maintains files, correspondence, student/staff lists, and provides general typing support. Assists administration with correspondence and data management related to student discipline protocol and tracking. Maintains building databases when assigned. Updates forms in PowerSchool and creates new forms when needed. Operates and oversees maintenance of office equipment including copiers, fax machine, phone system, postage machine, etc. Orders copier supplies and calls for service for school. Prepares purchase orders, check materials received by verifying packing slips to invoices, and distributes materials throughout the building. Maintains and balances checkbooks for student activity funds. Including the automotive and athletic programs. Assists principal with preparation of annual budget in accordance with specified policy and procedure. Utilizes various software programs for purchasing and budgeting processes. Monitors budget spending, advises administrators and staff of status of budget. Maintains spreadsheets for each department in line with awarded budget. Arranges school wide functions as assigned. Develops and maintains emergency chain. Types, prints and mails out back-to-school letters to students and faculty. Collects and deposits weekly “Student Activity Funds”. Orders postage and supplies for postage meter. Orders supplies for entire school including text books, etc. Assists Guidance Secretary with Awards Programs and Graduation exercises. Education and/or Work Experience Requirements: Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customersExcellent computer proficiency (MS Office – Word, Excel and Outlook)Maintains confidentialityPhysical Requirements: Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standardsMust be able to lift and carry up to 50 lbsMust be able to talk, listen and speak clearly on telephone