Description

Would you love the opportunity to make an impact on the lives of children and families? Do you love to assist those around you and build relationships? If so we would love to meet you! Please keep reading to learn more about what it’s like to be a part of the family at Marshall Pediatric Therapy.

Our Story:

Marshall Pediatric Therapy is a therapist & family-owned company, started in 2013, whose mission is to help families build skills for life. We offer a flexible collaborative work environment in our four Central Kentucky clinics that include our talented administrative staff and a multidisciplinary clinical team of highly skilled:

• Occupational Therapists

• Physical Therapists

• Speech Language Pathologists

• Mental Health Therapists

• Registered Behavioral Technicians and Board Certified Behavior Analysts

We work hard to exemplify our company values of love, excellence, happiness, family, and courage each and every day. We prioritize family-centered care & hire for happiness within our team. 

Our Benefits:

While our culture and company values are certainly some of our strongest attributes, we also offer a comprehensive benefits platform for our full-time staff including:

• No weekends or holidays

• Up to 96 hours of PTO your first year that grows annually to approximately 3 weeks

• Up to 11 Paid Holidays (this includes the week of Christmas)

• Medical, dental, vision insurance and flexible spending accounts

• Company provided short-term disability as well as life insurance

• Company provided Direct Primary Care Physician Plan (allows for no co-pays for routine doctor visits)

• 401(k) plan - up to a 4% company match

• Optional plans through Guardian

• After 1 year with Marshall, you can receive 5 consecutive additional PTO days to take one volunteer mission trip annually 

• Growth and Leadership Opportunities

• The best coworkers ever!

Please visit our website at www.marshallpediatrictherapy.com and our social media pages @marshallpediatrictherapy for additional information about the company.

Position Overview:

Our Operations Assistant provides support to the Executive leadership team, Operations Director, and Executive Director. This role ensures that workplace needs are being met in the form of employee orientation, benefit administration, recruiting, employee file maintenance, policy creation, quality control, and other HR related administrative duties.

Essential Functions:

• Assist the Operations Director with HR responsibilities.

• Support all internal and external HR related inquiries or requests.

• Serve as point of contact with benefit vendors and administrators. Manage open enrollment and ACA reporting annually.

• Oversee the completion of benefit documentation and enrollment.

• Maintain all employee records and official job descriptions.

• Leave management – FMLA, short disability, and leave of absences.

• Assist with the recruitment process by recruiting, placing and updating job ads, screening resumes, scheduling/conducting interviews, performing reference checks, and preparing offers.

• Attend on average 12 job fairs each year and implement recruitment strategies

• Onboard new hires in HR platform and conduct new hire orientation.

• Assist with monthly performance review creation, attend performance reviews for applicable staff, generate merit increase letters to be presented to staff, and coach leadership staff through the process.

• Complete 60 day check in meetings with staff as needed.

• Ensure employee handbook is updated, well understood and policies enforced consistently.

• Manage and process the CEU reimbursement benefit 

• Management of the cleaning contracts and person of contact for any issues or concerns

• Perform quality control checks of all clinics throughout the year, following up with feedback on repairs needed

• Weekly and monthly meetings within HR team and other departments

• Maintenance and distribution of company electronic devices.

• Coordinate employee communication, including Allstaff meeting slides and providing communication for Marshall Message.

• Assist with company celebrations, example: Birthdays, Anniversaries, etc.

• Manage, communicate, schedule, employee development opportunities (Safety Care, Working Genius)

• Complete termination paperwork and exit interviews.

• Keep finance division informed as needed

• Keep up-to-date with the latest HR trends and best practices.

• Work in conjunction with external HR Consultant regarding employee relations concerns and/or compliance adherence

Requirements:

• Essential Character traits: Honest, Dependable, Happy, Confident, Kind, Thoughtful, Diligent, Goal Motivated, Curious, Friendly, Loyal, Loves to assist, equip and win.

• 2 years of experience in an HR role is preferred but not required.

• Effective HR administration and people management skills

• Experience working with an ATS platform is preferred; experience working with Paycom a plus

• Maintains a high degree of confidentiality

• Professional demeanor and excellent attendance set the example for expected employee behavior

• Understanding of HR functions and best practices

• Excellent written and verbal communication skills

• Outstanding organizational and time management skills

• Meticulous attention to detail

• Self-motivated; self-directed work style

• Fantastic problem-solving skills

• Enjoys providing over-the-top customer service

• General understanding of employment law

• Highly computer literate with capability navigating Google Suite, Mac products, and related business and communication tools (Zoom, Ring Central,etc).

Any questions? You can contact Brittany Stacy, Marshall’s Operations Assistant, at bstacy@marshallpediatrictherapy.com or 859-899-8769 and we can start a conversation.

If you've read this far, you might be getting close to joining a new and rewarding work family. Begin our application process today. We look forward to meeting you!

- Pam and Jim Marshall

Qualifications