Job Summary:

The Receptionist/Office Assistant is a Full-time position that will perform various routine clerical duties to support the organization.

Duties/Responsibilities:

· Reviews daily timesheets for accuracy and completion and enter data into Accounting software

· Assist with Company Invoicing, job creation, customer deposits, customer payments

· Performs clerical duties including typing, filing, and completion of simple forms.

· Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.

· Serves as the receptionist for the office, greeting visitors and applicants.

· Answers phones, directs calls to appropriate individuals, and prepares messages.

· Copies, sorts, and files records related to office activities, business transactions, and other matters.

· Track company vehicles; ensure properly numbered and registered for EZ pass.

· Prepares letters, memos, forms, and reports according to written or verbal instructions.

· Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail.

· Maintains a professional and organized front office area; schedule cleaning when needed.

· Maintains filing systems either manually or electronically.

· Maintains inventory of office supplies; orders new supplies as needed.

· Maintains inventory of company apparel.

· Special projects as assigned.

· Performs other related duties as assigned

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Proficient with Microsoft Office Suite & Quickbooks.

Education and Experience:

· High school diploma or equivalent required.

· Clerical experience preferred.

· Experience using QuickBooks a plus

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.

· Ability to drive between company locations.

· Current Driver’s License.

Macy Industries is an EEO employer.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• Day shift

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Office Skills: 1 year (Preferred)

Work Location: In person