Functional Title: Administrative Assistant for Liberal and Performing Arts
Classification: Full Time - Hourly
Division: Hancock College
Department: Liberal Arts; Visual and Performing Arts
Reports To: Dean, Department Chair of Visual and Performing Arts
Primary Function: Assist the Dean and the Department Chair in all activities for the college and department.

Major Duties:

• Coordinating the functions of, managing the budgets for, and assisting with recruiting and external relations for the Dean of Liberal Arts/Honors
• Managing the department budgets, assisting with academic events, and managing the office of the Chair of Visual and Performing Arts

Job Requirements:

• Manage college and departmental budgets and restricted accounts, including personnel action forms and requisitions.
• Supervise student workers.
• Prepare programs for college events and department concerts and recitals.
• Manage building reservations and rentals.
• Support recruiting efforts including Chap Days and contacting prospects.
• Assist with data collection and reports for grants.
• Assist with box office and financial details for fine arts events.
• Manage the Salto key system to provide keys for faculty and students.
• Assist the Honors College Advisory Council and Friends of the Arts for events.

Education and Experience:

• Bachelor’s degree.
• Excellent communication and collaboration abilities to work effectively with college faculty in the liberal arts and especially with art, music, and theatre faculties.
• Time management and organization skills to prioritize tasks and meet deadlines in a fast-paced environment.
• Knowledge of spreadsheets.
• Ability to work independently and take initiative while also thriving in a collaborative team environment.
• Willingness to learn and stay updated on new multimedia tools, techniques, and technologies.
• Adaptability to working with two related campus offices.

Physical Requirements:

While performing the essential duties of this job, the employee will be required to do the following:

• Be ambulatory around campus and in buildings.
• Required to regularly sit and stand.
• Frequently use wrist, hands and/or fingers to make small repetitive movements such as typing, distributing mail, and picking up small objects.
• Ability to talk frequently to convey detailed and/or important instructions or ideas accurately, loudly, or quickly.
• Be able to hear average or normal conversations and receive verbal information.
• Required to lift packages and/or move heavy objects, 25 lbs.

Disclaimer:

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. LCU reserves the right to revise or change job duties, required skills or qualifications as the need arises. This job description does not constitute a written or implied contract of employment.