Summary:

Reporting directly to the Director, the Administrative Assistant III is a highly visible position responsible for a variety of administrative and clerical tasks of the Parks, Recreation & Tourism Office. This individual must be able to function efficiently and effectively in a variety of roles, in a fast-paced, professional environment. The Administrative Assistant III is responsible for ensuring smooth operations and providing excellent organizational skills, attention to detail, and an ability to multitask. This position requires the ability to work a flexible schedule which may include evenings and weekends.

Essential Functions of the Position:

• Demonstrated ability to organize, file, track, monitor and maintain records. Ability to establish and maintain effective working relationships with the public and other employees.
• Schedules front desk assistants to ensure customers receive accurate information in a professional manner; assigning tasks, responsibilities, and workload compatible to the assistants’ abilities and available work schedule.
• Exercises independent judgment to ensure smooth day-to-day operations by utilizing institutional knowledge, prioritizing inquiries and requests, while troubleshooting conflicts with minimal guidance.
• Knowledge of record keeping and financial systems. Reasonable knowledge of department rules, regulations and procedures or the ability to obtain such knowledge during a training period.
• Enters and updates department specific program information utilizing our registration software.
• Provide design support for a wide range of print and digital applications to insure consistency in messaging and content expectations.

Required Knowledge, Skills and Abilities:

• Knowledge of general office procedures.
• Team player, self-starter, and creative thinker with the ability to be flexible, pay attention to details and exhibit exceptional organizational skills.
• Knowledge of writing and design principles and ability to design creative pieces thorough Canva, InDesign and Illustrator.
• Ability to create content and maintain a growing presence on social media platforms including Facebook, Twitter and Instagram.
• Ability to communicate effectively and develop a positive rapport with management, co-workers, vendors and patrons and utilize exceptional customer service skills.
• Ability to work in a fast-paced environment, multi-tasked environment and keep a flexible schedule.

Education, Experience and Training:

This position requires a High School Diploma and a minimum of 2 years of relevant work experience.

Working Conditions:

• Environmental: Employee is subject to both inside and outside conditions. Exposure to moving mechanical equipment.
• Physical Effort: Light to moderate work, exerting up to 50 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• Hazards: No environmental hazards indicated for this position.

Special Conditions or Requirements:

• Must be willing to submit to a criminal background and Motor Vehicles check.
• Must consent to drug testing consistent with Louisa County’s Drug-Free Workplace Policy.
• Must possess a valid Driver’s License.
• Must maintain a driving record consistent with insurance industry standards in order to drive a County vehicle.
• Twelve (12) month probationary period.

Disclaimer: This information is of a general nature, and is not intended to be a comprehensive description of each and every duty. This position is also responsible for performing other duties as assigned. The position will remain open until filled.