GO TO SD44.ORG TO FILL OUT APPLICATION AND REVIEW JOB DESCRIPTION

Administrative Assistant for Pupil Personnel Services

GO TO SD44.ORG TO FILL OUT APPLICATION AND REVIEW JOB DESCRIPTION

RESPONSIBILITIES:

• Maintains the confidential aspect of the office.
• Is familiar with the policies, procedures and deadlines as established by the principal and district.
• Performs all clerical and secretarial tasks related to the registration of new students as well as the transfer of students out of D44.
• Compiles reports concerning daily attendance, enrollment, and cumulative folders.
• Responds to phone an in person inquiries and requests from students, families, school staff, and community members.
• Assist with re-enrollment process for students returning to D44.
• Prepares welcome packets for new students
• Maintains a well organized office area that projects a high quality, efficient image of the office environment.
• Establishes and maintains a well organized filing system in compliance with all state regulations and keeps principal informed of the system.
• Creates a pleasant, helpful atmosphere to all who have occasion to contact the school office.
• Practices the public relations aspect of the job.
• Create reports and data mine through student information system (Skyward) for teachers, PPS, and office staff.
• Update and maintain the school information system (Skyward) with all pertinent information for state reporting.
• Performs other related duties as assigned by Administration.

CORE COMPETENCIES:

• Ability to read, write, speak and communicate effectively with staff, students and parents.
• Demonstrate appropriate telephone etiquette with proper voice inflection.
• Have excellent integrity and demonstrate good moral character and initiative.
• Excellent communication, collaboration and interpersonal skills.
• Ability to multitask and attention to detail.

QUALIFICATIONS:

• Have earned a high school diploma.
• Have a minimum of two years of successful experience in a related secretarial or office position.
• Keyboarding skills; minimum 50 words per minute.
• Proficient in utilizing a computer to communicate via email and using an office productivity suite like Google and Microsoft Office.

PREFERRED QUALIFICATIONS:

• Experience working in a public entity or a school system is preferred.
• Experience with Skyward and Frontline Absence Management.
• Bilingual (Spanish)

CONDITIONS OF EMPLOYMENT

• 10 month position/8 hours a day
• 210 work days and paid holidays determined by the Board of Education.
• Salary and conditions established by the Board of Education.

Job Type: Full-time

Pay: $15.50 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Work Location: In person