Title: Project Coordinator

Division: Corporate

LJA recognizes that our success depends on the quality of the people we hire. We are currently seeking highly talented individuals that take pride in their work, function exceptionally well in team environments, and contribute to the overall success of the company. As a 100% employee-owned company, we promote an entrepreneurial spirit that helps drive the bottom line and the long-term professional and financial success of our employees. With more than 50 office locations, LJA is growing and ready for talented people to help us build our future.

Summary: As the Project Coordinator, you will administer and organize a variety of projects with a focus on office-related construction projects. Responsibilities include working closely with the project team to prepare comprehensive project plans including schedules and budgets. You will collaborate with numerous operational and program teams both inside and outside the organization, to support project objectives from inception to delivery. In this role the employee-owner will experience a wide range of problem-solving situations, strategic to real-time, requiring data collection and analysis that turns into game planning and action. The ideal candidate is a self-starter with an analytic, operational and program background with strong organizational skills and knowledge of construction and build outs.

General Responsibilities:

• Monitor expenses and maintain up-to-date budget information
• Liaise with the legal team on contracts and/or work-orders with external trade partners or contractors
• Attend and take minutes for meetings with the internal team, consultants, and trade partners to ensure that everyone understands and follows the project plan
• Identify vendors/contractors and conduct competitive bidding process
• Support project manager with bid process by sending out approved bid packages and conducting initial bid leveling.
• Coordinate with vendors including data cablings, furniture, access controls, etc.
• Process invoices and pay apps
• Update the schedule weekly indicating planned vs. actual start and end dates, and circulate to the project team for review
• Ensure that responsibilities are classified and assigned with due dates
• Collect, maintain, and assemble tenant improvement reimbursement packages for submittal to landlord
• Assist in final closeout of completed projects. You will collaborate with Architect and General Contractor to ensure receipt of the necessary as-built drawings and documentation and records of submittals along with any financial, regulatory, and building utility documentation. Closeout will also include receipt of the final warranty package and all attic stock.
• Assist with move coordination and move process
• Draft move correspondence including welcome packet
• Develop process and system improvements to continually raise the bar of execution
• Track and analyze program progress and create relevant reporting and dashboards for actionable decision-making
• Maintain key internal client relationships, facilitating collaboration between the Office Services team and other departments

Required Education:

• High school diploma or equivalent required
• Bachelor’s degree, military service, or trade school experience preferred

Required Experience:

• 2 years' experience as a Project Coordinator
• Strong understanding of construction process preferred
• Background in real estate development, construction, or construction design
• Ability to review and track project budget and schedules
• Proactive at communicating change and evaluating risk
• Experience working with business stakeholders within a cross-functional matrix environment
• Proven ability to work in an ambiguous environment and collaborate across multiple areas in order to achieve a common business objective
• Valid driver’s license and insurance. Ability to travel to sites across Texas as required
• Ability to work both in a team environment and independently.
• Proficiency with Excel, MS Project, and Outlook.
• Act with integrity in all ways and at all times, remaining honest, transparent, and respectful in all relationships.