Title: Admin III

Division: Survey 

Pay Range: $24-$32

Summary: LJA is an employee-owned company, and our people carry pride into their projects and their workplaces. We have talented employees across the nation and are always looking for exceptional individuals to join the LJA team. With 46 office locations, LJA is growing and ready for talented people to help us build our future. We offer great benefits and are 100% employee owned.

Administrative support for day-to-day activities of the various workgroups.

General Responsibilities:

· Assists with project and department administration and coordination as required

· Prepares letters, transmittals, memos, reports, proposals, contracts, forms and other business correspondence

· Edits documents (e.g., letters, reports, etc.) prior to client submittal. Files correspondence and other documents

· Ability to learn to read utility plans

· Interfaces with accounting to open new jobs and ensure proper billing

· Assists in scheduling and confirming meetings. Makes travel, conference and seminar arrangements.

· Assists Vice Presidents with project opening forms and miscellaneous tasks

· Assists with credit card reconciliation

· Assists with handling miscellaneous request and office building issues

· Assists as backup for ordering routine supplies for office supplies

· Assists in scheduling and confirming meetings. Makes travel, conference and seminar arrangements

· Assist with scheduling conference rooms for meetings and setup of beverages and food

· Assists with troubleshooting pc, tv and soundbar needs in conference rooms for meetings and brownbags

· Assists with coordination of office events

· Assists with troubleshooting issues with printers and plotters prior to service call

Required Education/Licenses:

· Associates Degree preferred or experience in industry

Required Experience:

· 7 years of experience

· Strong Excel, Word, Outlook and PowerPoint knowledge

· Must be dependable and possess sense of urgency

· Previous experience in an engineering consulting firm strongly desired

· Excellent proofreading and editing skills

· Strong written and verbal communication skills

· Ability to work effectively in a team environment; ability to accurately work under pressure in meeting deadlines