About us

Live Oak Real Estate is an elite real estate brokerage firm dedicated to providing exceptional service and expertise to clients in the Virginia Beach area. Live Oak is for real people who want an investment minded and data driven perspective on real estate. With 15 years of experience, our team is here to serve anyone from first time home buyers to seasoned investors looking to grow their portfolios.

Our work environment includes:

• Modern office setting
• Growth opportunities
• Wellness programs
• Work-from-home days

Job Description

We are seeking a full time, highly organized and proactive Executive Assistant to provide comprehensive administrative support to the President of Live Oak with a focus on managing special projects as well as personal and administrative tasks that the President deems a priority. The ideal candidate will be adept at multitasking, possess excellent communication skills, and have a keen attention to detail. As the Executive Assistant, you will play a crucial role in ensuring the smooth operation of daily activities and supporting strategic initiatives within the company. This role is 40 hours per week with a hybrid work environment between our office in the Thoroughgood neighborhood and in a remote capacity. You will primarily adhere to standard business hours, with occasional flexibility for tasks outside of this timeframe.

Key Responsibilities

1. Special Projects: Collaborate with the executive on various special projects and initiatives, including database migration and management, client support initiatives, and address ad-hoc responsibilities as they arise.

2. Administrative Support: Provide administrative assistance such as drafting correspondence, preparing contracts and documents, and maintaining electronic filing systems.

3. Communication: Serve as the primary point of contact for internal and external communications, screening calls and emails, and responding on behalf of the executive as needed. This will include calendar management.

4. Meeting Coordination: Organize and prepare materials for client meetings, property showings, and team meetings, ensuring all parties are well-prepared and informed.

5. Client Relations: Assist with building and maintaining strong relationships with clients, responding to inquiries, coordinating property tours, and providing exceptional customer service at all times.

6. Office Management: Oversee office operations, including coordinating the local team, transcribing and delegating voice memo content, and ensuring a clean and organized workspace.

Qualifications

- Proven experience as an executive assistant or similar role, preferably in the real estate industry.

- Proficiency in G Suite products, Appfolio, Slack and Task Management Software.

- Exceptional organizational skills with the ability to prioritize and contribute to a variety of tasks daily.

- Strong interpersonal skills and the ability to interact professionally with clients, colleagues, and industry professionals.

- Discretion and confidentiality in handling sensitive information related to clients and transactions.

- Excellent written and verbal communication skills.

- Flexibility to adapt to changing priorities and work independently with minimal supervision.

Joining our team as an Executive Assistant offers an exciting opportunity to support our executive in managing special projects and driving success in the real estate industry. If you are a motivated and detail-oriented professional looking to make a meaningful impact, we encourage you to apply and become part of our productive team.

Note: This job description is intended to provide a general overview of the position. Duties, responsibilities, and requirements may be subject to change based on the specific needs of the company.

Job Type: Full-time

Pay: $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Paid time off

Experience level:

• 1 year
• Under 1 year

Schedule:

• Monday to Friday

Work Location: In person