Summary/objective

The assistant property manager is accountable to protect, maintain and enhance the value of real estate assets in order to maximize the owner's financial return and for the benefit of the tenants, consumers and the community.

Essential functions

· On assigned properties, act as the company's secondary coordinator to assure that the company’s efforts fully meet and exceed contractual property management obligations. Direct the day-to-day activities of loss prevention, risk management, safety/security, maintenance, landscaping, snow removal, tenant build-out and other center operations.

· Work with property manager to develop operating income/expense budgets and capital budgets that reflect the owner's objectives for operating the property, cash flow requirements and leasing strategy.

· Assist in administering leases on each project including promptly synopsizing new leases, reviewing all tenant billings, analyzing lease clauses, preparation of vacancy reports, enforcing tenant compliance and performing landlord obligations.

· Bid work for tenant improvement. Keep accurate records of current space conditions including roof, hvac, utilities and special circumstances. At all times keep the space in condition to show.

· Maintain complete and accurate property files and records, according to department systems, with an emphasis on documentation for future reference.

· Coordinate collection and documentation of all revenues following lease obligations of tenants and the owner's policy on accounts receivable. Collect delinquent accounts promptly. Communicate with accounting department to ensure accuracy of rent roll and accounts receivable.

· In coordination with property manager, engage, contract, supervise and approve invoices for all goods/services required to maintain the properties up to company and owner standards. Develop a network of emergency services and be available for 24 hour per weekend coverage as required.

· Manage tenant relations and coordinate requests for repairs and maintenance, understanding of rent charges, lease issues and other tenant concerns, to assure thorough information on center sales and accurate, timely overage billings.

· Liaison with other disciplines/departments within the company to provide a team approach to the management of real estate.

· Take and prepare minutes at meetings involving the assigned properties. Distribute minutes to involved parties.

· Establish and maintain collaborative working relationships between departments, with coworkers and particularly with other members of a project team. Prepare for team meetings, in advance, and act as chairperson for the meeting.

· Keep abreast of new technologies, systems and procedures related to property management.

· Manage delinquency and collections process utilizing Lisa Management’s remote team. Make recommendations for the initiation or cancellation of eviction cases.

Competencies

· Communication proficiency

· Business acumen.

· Customer/client focus.

· Decision making.

· Financial management.

· Results driven.

· Supervisory responsibility.

· Bilingual, fluent in Spanish is a must.

Work environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This job also includes field work at assigned properties. These properties may be under construction, so proper attire is required.

Position type/expected hours of work

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. To 5:30 p.m.

Travel

Travel around New York City is required. Knowledge of public transportation and/or the ability to travel by car is preferable.

Required education and experience

· Bachelor’s degree or equivalent vocational/technical training. Property Management certifications preferred but not required.

· 3-5 years of experience in property management.

Salary

$65,000 - $70,000

AAP/EEO Statement

Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 4 years

Schedule:

• 8 hour shift
• Evenings as needed
• Monday to Friday
• Weekends as needed

Experience:

• Property management: 3 years (Required)
• NYCHA and/or low income housing: 3 years (Required)

Work Location: In person