LifeStream is a behavioral health and social services organization that provides high-quality treatment, education, care management, rehabilitation, child welfare, primary care and homeless services to children, adolescents, and adults. Located in Central Florida, LifeStream primarily serves the residents of Lake, Citrus and Sumter Counties, with additional programs located in Orange, Marion, Hernando counties.

ADMINISTRATIVE ASSISTANT - QI 006

JOB SUMMARY: The Administrative Assistant performs higher level support duties and provides specialized program support for the assigned Program Leadership. He/she performs a wide range of administrative support that is sensitive and/or complex using independent judgement in applying established practices and procedures.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES: 

• The ability to comply with the regulations requiring a workplace of dignity and respect and equal employment opportunity compliance.
• The ability to work collaboratively with others and to accept constructive criticism from supervisors and managers.
• Willingness to abide by the company’s published rules and regulations
• Respond to and initiate inquiries (i.e. subpoenas, legal contracts, etc.).
• Explain policies, answer questions, and independently resolve problems as related to assigned program.
• Performs secretarial work such as typing, copying, filing and distributing all administrators’ correspondence related to assigned program. 
• Composes and types letters, memos, and other correspondence as directed
• creates reports and any other projects that are assigned to support leadership.
• File maintenance, and scheduling as it relates to assigned program
• Prepares meeting agendas; sends meeting notices and reminders as related to assigned program
• Attend meetings and disseminate meeting minutes in a timely manner as it relates to needs of assigned program
• Responsible for meeting prep and clean up: set up meeting space, coordinates with vendors for food or other supplies needed, clears and cleans meeting space post-meeting.
• Tracks all upcoming program deadlines and ensures deadlines are met through communication with leadership. 
• Assists with data collection and entry into data management systems (outcomes, complaints, financial data, TIER data, etc).
• Assist leadership with reimbursement tracking and submission for services rendered to Administration, if necessary
• Answer phone calls for assigned program and respond accordingly to all calls.
• Assist with any report creation and dissemination as requested by leadership.
• Assist with research as request by leadership.
• Any other duties as assigned by Program Leadership

PROGRAM SPECIFIC TASKS (Citrus County):

• Maintain incoming/outgoing mail
• Maintain accurate fire drill logs
• Safety Officer for site (if assigned this task)
• Monitor and report maintenance problems (if assigned this task)
• Procures operational supplies from purchasing for program
• Collects and deposits funds in accordance with Fiscal Department procedures
• Credits and debits clients for services rendered
• Responsible for scheduling all services performed in program facility(s)

EDUCATION & EXPERIENCE: 

• High School diploma required
• Bachelors degree preferred
•  Minimum of 4 (four) years related experience

TRAINING & DEVELOPMENT:

• Completes all requirements according to Individual Training Plan within the first six months of hire and annually.
• Other training and/or professional trainings/ certifications
• Level II Background Clearance

CHECK OUT THESE GREAT BENEFITS!

• Health/Dental/Vision Insurance
• Short Term Disability
• Pension Plan
• 403(b)
• PTO over 4 weeks your 1st year!
• Flexible Work Schedules
• Shift and Weekend Differentials
• And More!

Quick Apply or through LifeStream's Website:

https://secure3.entertimeonline.com/ta/6030993.careers?CareersSearch

LifeStream is an equal opportunity employer and does not discriminate against any applicant based on age, citizenship, color, covered veteran status, disability, gender identity, genetic information, marital status, race, religion, sex, sexual orientation, or other protected status in accordance with applicable federal, state, and local laws.

POSITION CONTENT: This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, and/or remove duties and assign other duties as necessary.