11 Administrative Assistant, Transportation Jobs in Leander, TX
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Administrative Assistant, Transportation
$37k-47k (estimate)
Full Time
1 Month Ago
Leander Independent School District is Hiring an Administrative Assistant, Transportation Near Leander, TX
- Provide administrative support to the Director, Transportation and the Assistant Director, Transportation including maintaining calendars, answering phones and writing memos.
- Proofread and edit correspondence for distribution to all Transportation employees.
- Process new employees by adding them TransFinder, scheduling certification classes, setting up DOT physicals and drugs tests and assigning them to a trainer.
- Assist callers and walk-in applicants with information regarding the application and interview process.
- Support training plans through scheduling and assist employees with instructions for completion.
- Maintain listing for quarterly random drug testing and assist with instructing employees on how to complete testing.
- Complete daily mileage sheets.
- Make edits to department handbook and policy manual with direction from Director, Transportation and review by Human Resources.
- Compile employee records for all transportation staff with documents related to interviewing, reprimands and absenteeism and forward to Human Resources on a weekly basis.
- Enters EMATS for all new hires, terminations, promotions, demotions and transfers.
- Maintains fleet records which includes license plate and titles for all vehicles.
- Coordinates records retention each year.
- Maintain the Transportation LNET site.
- Prepare and distribute the agendas for monthly meetings; track attendance and keep minutes.
- Send out bus alerts for delayed buses via e-mail.
- Receive and direct incoming telephone calls, take reliable messages, and route to appropriate staff.
- Assist in Tracking drivers’ records, DMV, Drug, TEA Certification and physicals.
- File accident reports, current physicals, drug tests and copies of driver’s licenses as necessary.
- Track monthly statistics on accidents.
- Greet visitors and respond to inquiries from staff members and the general public.
- Receive, review and distribute departmental mail.
- Act as a backup for Dispatch and the Trips Department
- Coordinates LISD third-party testing sessions.
- Schedule DPS test dates.
- Maintain toll database and order new toll tags.
- Assist in obtaining and compiling information for yearly surveys and special projects as needed.
- Ensure the confidentiality and integrity of the employees and applicants.
- Frequent contact with all levels of district employees, applicants, outside agencies, and the general public.
- Keep informed of and comply with state and district policies and regulations concerning primary job functions.
- Maintain professional relationships with colleagues, students, parents, and community members.
- Demonstrates regular and prompt attendance.
- Perform other duties as assigned.
- None.
- Graduation from an accredited high school or GED.
- Experience in administrative support work with payroll or accounting preferred.
- Knowledge of word processing; data entry; file maintenance , including the ability to maintain accurate and auditable administrative, financial, and student records; and basic bookkeeping/accounting principles and practices.
- Skill in organization; interpersonal relations; and communicating pleasantly and effectively with students, parents, and staff members.
- Ability to maintain high level of confidentiality; use personal computer and software to develop spreadsheets; maintain and update databases; accomplish word processing tasks; prepare presentations; and access e-mail and Internet applications.
- Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
- Frequently communicates with other employees or public.
- Must be able to exchange accurate information.
- Ability to understand, remember, and communicate routine, factual information.
- Ability to organize and prioritize own work schedule on short-term basis.
- Ability to make decisions which have moderate impact on immediate work unit.
- Ability to compose letters, outlines, memoranda, and basic reports and/or to orally communicate technical information.
- Ability to communicate with individuals utilizing a telephone, computer or other electronic device.
- Use standard office equipment including personal computer and peripherals.
- Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
- Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.
- Occasional light lifting and carrying (less than 15 pounds).
- Work with frequent interruptions.
- Maintain composure and professionalism at all times.
JobID: 7747
Position Type:
04 - Clerical/Central Office
04 - Clerical/Central Office
Date Posted:
4/3/2023
Education/Certification/Experience:
The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
4/3/2023
Location:
Transportation
Transportation
Salary Range:
Full/Part-Time:
Work Days/Year:
$22.08/hr approved work experience
Full Time
226 Days
The State Board for Educator Certification will require all first time applicants for an initial credential to be fingerprinted as part of a national criminal background check. A cost of up to $49.00 will be charged for fingerprinting.
PRIMARY PURPOSE
To facilitate efficient operation of transportation department, including providing clerical, payroll, and operational duties for the Director, Transportation and department staff.
MAJOR RESPONSIBILITIES AND DUTIES
To facilitate efficient operation of transportation department, including providing clerical, payroll, and operational duties for the Director, Transportation and department staff.
MAJOR RESPONSIBILITIES AND DUTIES
Education/Certification/Experience:
The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
?Equal Opportunity Employer
Job Summary
JOB TYPE
Full Time
SALARY
$37k-47k (estimate)
POST DATE
04/05/2023
EXPIRATION DATE
06/08/2024
WEBSITE
k12.leanderisd.org
SIZE
<25
Show more
The following is the career advancement route for Administrative Assistant, Transportation positions, which can be used as a reference in future career path planning. As an Administrative Assistant, Transportation, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant, Transportation. You can explore the career advancement for an Administrative Assistant, Transportation below and select your interested title to get hiring information.
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