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ADMINISTRATIVE SECRETARY
Laramie County School District #1
Cheyenne, WY | Full Time
$40k-50k (estimate)
1 Month Ago
Administrative Office Secretary
Retirement Solutions Advisors
Cheyenne, WY | Full Time
$36k-45k (estimate)
1 Month Ago
ADMINISTRATIVE SECRETARY
Laramie County School District #1 Cheyenne, WY
$40k-50k (estimate)
Full Time | Business Services 1 Month Ago
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Laramie County School District #1 is Hiring an ADMINISTRATIVE SECRETARY Near Cheyenne, WY

    JobID: 5218
    Position Type:
    Classified Job Postings/Secretary
    Date Posted:
    4/30/2024
    Location:
    Department of Instruction
    Closing Date:
    Until Filled TSS
    205 Day contract/10 month
    8 HOURS/DAY
    Monday-Friday
    Column H:$15.39 Benefits
    Benefits: Health Insurance employee contribution toward premium for Family $199.52 or Single $60.32 per month
    Laramie County School District 1
    Job Description
    Job Title: Administrative Secretary
    Revised Date: December 2020
    Department: Instruction
    FLSA Status: Non-exempt
    Work Year: 10 Months
    Salary Schedule: TSS – 205 days
    SUMMARY: This position is responsible for providing secretarial support to assigned administrator and department, including compiling data and reports, ordering equipment and supplies, responding to internal and external inquiries, establishing and maintaining department records, processing documents and materials, composing documents and participating in meetings and projects.
    ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    Job Tasks Descriptions
    Frequency
    % of
    Time
    1. Responds to inquiries from internal and external parties and communicates with staff, other schools, state and federal agencies, and general public in person, on the phone or by email or written correspondence to provide information related to departmental programs, activities and functions.
    D
    15%
    2. Informs personnel of procedures and program requirements as requested for making decisions, taking appropriate action, and/or complying with established statutory, regulatory, state, and federal guidelines.
    D
    15%
    3. Establishes and maintains files and records including student data for the purpose of documenting activities, providing up-to-date reference, etc.
    D
    15%
    4. Processes documents and materials (e.g. billing, past due notices, collections, credits, credit card statements, catalogs, curriculum materials, work orders, supplies, etc.) for the purpose of disseminating information and equipment in compliance with program, district, state and/or federal requirements.
    D
    10%
    5. Composes and prepares documents for assigned area, including letters, newsletters, memorandums, reports, tables, graphs, charts, project status, surveys, bulletins, and notices.
    D
    10%
    6. Research topics as requested to address a variety of administrative requirements.
    W
    5%
    7. Schedules appointments, meetings, interest inventories, etc. for assigned administrator.
    W
    5%
    8. Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions. Coordinates a wide variety of programs and/or activities (e.g. task assignments; meetings; site in-service day activities; workshops, travel and accommodations; summer school courses/instructors; checkout of print materials, instruments, recordings, resources, science fair, etc.) to ensure the availability of facilities.
    W
    5%
    9. Manage and complete assigned regular and/or special department projects on-time and within budget. Ensure thorough, accurate and timely completion. Evaluate project processes and procedures to facilitate further improvements and efficiencies.
    W
    10%
    10. Orders equipment, supplies and materials to maintain availability of required items.
    W
    5%
    11. Performs other duties as assigned
    Ongoing
    5%
    TOTAL =
    100%
    EDUCATION AND RELATED WORK EXPERIENCE:
    • High school diploma, or equivalent, required
    • One to three years of experience in an administrative office setting
    LICENSES, REGISTRATIONS or CERTIFICATIONS:
    • Criminal background check required for hire.
    TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:
    • Strong oral and written communication skills
    • Strong interpersonal relations skills
    • Customer service and public relations skills
    • Critical thinking and problem-solving skills
    • Basic math skills
    • Attention to detail
    • Ability to maintain confidentiality in all aspects of the job
    • Ability to manage multiple tasks with frequent interruptions
    • Ability to manage multiple priorities
    • Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting
    • Ability to promote and follow Board of Trustees policies, District policies, and building and department procedures
    • Ability to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds
    • Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required safety equipment, and report unsafe conditions to the appropriate administrator
    MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
    • Operating knowledge of and experience with personal computers and peripherals.
    • Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, etc.
    • Operating knowledge of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc.
    • Operating knowledge of district information technology systems and department-specific software and equipment required within 3 months after entering position
    REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:
    POSITION TITLE
    Reports to:
    Curriculum Coordinator
    POSITION TITLE
    # of EMPLOYEES
    Direct reports:
    This position has no direct reports
    BUDGET AND/OR RESOURCE RESPONSIBILITY:
    • Participate in monitoring the department expenditures/budget and initiating requisitions
    PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors, and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    VISION DEMANDS:
    Required
    No special vision requirements.
    Close vision (clear vision at 20 inches or less)
    X
    Distance vision (clear vision at 20 feet or more)
    Color vision (ability to identify and distinguish colors)
    Peripheral vision
    Depth perception
    Ability to adjust focus
    X
    NOISE LEVEL:
    Exposure Level
    Very quiet
    Quiet
    Moderate
    X
    Loud
    Very Loud
    HIRING MANAGER: Amy Kassel, Julie Calkins, Victoria Lesher
    TITLE: Coordinators
    PHONE: 771-2100
    JobID: 5218
    Position Type:
    Classified Job Postings/Secretary
    Date Posted:
    4/30/2024
    Location:
    Department of Instruction
    Closing Date:
    Until Filled TSS
    205 Day contract/10 month
    8 HOURS/DAY
    Monday-Friday
    Column H:$15.39 Benefits
    Benefits: Health Insurance employee contribution toward premium for Family $199.52 or Single $60.32 per month
    Laramie County School District 1
    Job Description
    Job Title: Administrative Secretary
    Revised Date: December 2020
    Department: Instruction
    FLSA Status: Non-exempt
    Work Year: 10 Months
    Salary Schedule: TSS – 205 days
    SUMMARY: This position is responsible for providing secretarial support to assigned administrator and department, including compiling data and reports, ordering equipment and supplies, responding to internal and external inquiries, establishing and maintaining department records, processing documents and materials, composing documents and participating in meetings and projects.
    ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    Job Tasks Descriptions
    Frequency
    % of
    Time
    1. Responds to inquiries from internal and external parties and communicates with staff, other schools, state and federal agencies, and general public in person, on the phone or by email or written correspondence to provide information related to departmental programs, activities and functions.
    D
    15%
    2. Informs personnel of procedures and program requirements as requested for making decisions, taking appropriate action, and/or complying with established statutory, regulatory, state, and federal guidelines.
    D
    15%
    3. Establishes and maintains files and records including student data for the purpose of documenting activities, providing up-to-date reference, etc.
    D
    15%
    4. Processes documents and materials (e.g. billing, past due notices, collections, credits, credit card statements, catalogs, curriculum materials, work orders, supplies, etc.) for the purpose of disseminating information and equipment in compliance with program, district, state and/or federal requirements.
    D
    10%
    5. Composes and prepares documents for assigned area, including letters, newsletters, memorandums, reports, tables, graphs, charts, project status, surveys, bulletins, and notices.
    D
    10%
    6. Research topics as requested to address a variety of administrative requirements.
    W
    5%
    7. Schedules appointments, meetings, interest inventories, etc. for assigned administrator.
    W
    5%
    8. Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions. Coordinates a wide variety of programs and/or activities (e.g. task assignments; meetings; site in-service day activities; workshops, travel and accommodations; summer school courses/instructors; checkout of print materials, instruments, recordings, resources, science fair, etc.) to ensure the availability of facilities.
    W
    5%
    9. Manage and complete assigned regular and/or special department projects on-time and within budget. Ensure thorough, accurate and timely completion. Evaluate project processes and procedures to facilitate further improvements and efficiencies.
    W
    10%
    10. Orders equipment, supplies and materials to maintain availability of required items.
    W
    5%
    11. Performs other duties as assigned
    Ongoing
    5%
    TOTAL =
    100%
    EDUCATION AND RELATED WORK EXPERIENCE:
    • High school diploma, or equivalent, required
    • One to three years of experience in an administrative office setting
    LICENSES, REGISTRATIONS or CERTIFICATIONS:
    • Criminal background check required for hire.
    TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:
    • Strong oral and written communication skills
    • Strong interpersonal relations skills
    • Customer service and public relations skills
    • Critical thinking and problem-solving skills
    • Basic math skills
    • Attention to detail
    • Ability to maintain confidentiality in all aspects of the job
    • Ability to manage multiple tasks with frequent interruptions
    • Ability to manage multiple priorities
    • Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting
    • Ability to promote and follow Board of Trustees policies, District policies, and building and department procedures
    • Ability to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds
    • Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required safety equipment, and report unsafe conditions to the appropriate administrator
    MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
    • Operating knowledge of and experience with personal computers and peripherals.
    • Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, etc.
    • Operating knowledge of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc.
    • Operating knowledge of district information technology systems and department-specific software and equipment required within 3 months after entering position
    REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:
    POSITION TITLE
    Reports to:
    Curriculum Coordinator
    POSITION TITLE
    # of EMPLOYEES
    Direct reports:
    This position has no direct reports
    BUDGET AND/OR RESOURCE RESPONSIBILITY:
    • Participate in monitoring the department expenditures/budget and initiating requisitions
    PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors, and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    VISION DEMANDS:
    Required
    No special vision requirements.
    Close vision (clear vision at 20 inches or less)
    X
    Distance vision (clear vision at 20 feet or more)
    Color vision (ability to identify and distinguish colors)
    Peripheral vision
    Depth perception
    Ability to adjust focus
    X
    NOISE LEVEL:
    Exposure Level
    Very quiet
    Quiet
    Moderate
    X
    Loud
    Very Loud
    HIRING MANAGER: Amy Kassel, Julie Calkins, Victoria Lesher
    TITLE: Coordinators
    PHONE: 771-2100

Job Summary

JOB TYPE

Full Time

INDUSTRY

Business Services

SALARY

$40k-50k (estimate)

POST DATE

05/02/2024

EXPIRATION DATE

06/30/2024

WEBSITE

laramie1.k12.wy.us

HEADQUARTERS

Youngstown, OH

SIZE

100 - 200

INDUSTRY

Business Services

Show more

The job skills required for ADMINISTRATIVE SECRETARY include Customer Service, Microsoft Office, Attention to Detail, Written Communication, Billing, Problem Solving, etc. Having related job skills and expertise will give you an advantage when applying to be an ADMINISTRATIVE SECRETARY. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by ADMINISTRATIVE SECRETARY. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for ADMINISTRATIVE SECRETARY positions, which can be used as a reference in future career path planning. As an ADMINISTRATIVE SECRETARY, it can be promoted into senior positions as a General Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary ADMINISTRATIVE SECRETARY. You can explore the career advancement for an ADMINISTRATIVE SECRETARY below and select your interested title to get hiring information.

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If you are interested in becoming an Administrative Secretary, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Secretary for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Administrative Secretary job description and responsibilities

Secretaries and administrative assistants do routine clerical and organizational tasks.

03/27/2022: Newport News, VA

Administrative assistants organize files, draft messages, schedule appointments, and help out other staff.

05/02/2022: Seattle, WA

Administrative assistants use a computer to create spreadsheets, compose messages, manage databases, and whip up presentations, reports, and documents.

03/30/2022: Columbus, GA

Most administrative assistants are responsible for clerical and organizational tasks like file organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.

03/31/2022: Beaumont, TX

Administrative assistants also use computers extensively to work with spreadsheets, create presentations and reports, and manage databases.

04/15/2022: Florence, AL

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Administrative Secretary jobs

Administrative assistants have distinct personalities.

04/19/2022: Pittsfield, MA

Knowing how to coordinate an office.

04/08/2022: Newport News, VA

Apply to support companies and organizations.

04/06/2022: Toledo, OH

Administrative Secretarys typically have full to-do lists and must be able to effectively manage their time to finish their duties by a set deadline.

02/09/2022: Honolulu, HI

Sound judgment and decision-making skills are essential.

03/26/2022: Vineland, NJ

Step 3: View the best colleges and universities for Administrative Secretary.

Butler University
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