The Construction Accounts Receivables Specialist is responsible for ensuring the accuracy and efficiency of billing, collections, and cost accounting. This position plays a crucial role in maintaining financial integrity, optimizing revenue, and supporting cost control initiatives. Oversees and optimizes the accounts receivable, collections, and cost accounting functions within the organization.

Key Responsibilities:

Billing and Invoicing:

· Generate accurate and timely invoices for both Commercial and Residential Divisions.

· Verify the completeness and correctness of invoices, ensuring alignment with contractual agreements and company policies.

Customer Collections:

· Develop and enforce credit and collection policies to optimize cash flow and minimize overdue accounts.

· Monitor and manage accounts receivable aging, implementing strategies to enhance timely collections and facilitate timely collection of outstanding payments.

· Communicate effectively with customers regarding payment terms and overdue balances.

Cash Application:

· Oversee the accurate and timely application of customer payments to appropriate corresponding accounts and invoices.

· Reconcile customer accounts regularly to ensure accuracy and resolve discrepancies promptly.

Customer Communication:

· Maintain effective communication with customers, addressing inquiries, providing necessary documentation and resolving issues in a professional manner.

· Collaborate with Residential Sales and Commercial Departments to ensure a cohesive approach to customer relationships.

· Collaborate with cross-functional teams to address customer-related concerns.

Reporting:

· Generate and analyze comprehensive accounts receivable reports, including aging reports and cash flow projections.

· Prepare and present detailed financial reports related to cost accounting, supporting strategic decision-making.

· Provide regular updates to senior management, offering insights into accounts receivable, collections, and cost accounting performance and trends.

Product Costing:

· Establish and maintain accurate job costing methods, collaborating with cross-functional teams to update cost standards for new and existing jobs.

· Support the development and maintenance of job costing methods. Ensure consistency and accuracy in job costing across the organization.

Merchant Services:

· Manage merchant services accounts, overseeing payment processing transactions and ensuring accuracy.

· Reconcile merchant services statements and resolve any discrepancies.

Administrative

· New Customer Credit Account Verification. Verify and assess new customer credit applications, ensuring compliance with established credit policies. Providing management timely updates on credit account verification status.

· Manage the documentation and processing of payment release waivers. Ensure compliance with legal and contractual requirements for the release of payments. Collaborate with management to obtain necessary approvals for payment release waivers.

· Support contract administration by facilitating the proper execution of contractual agreements, internally and externally. Review insurance requirements and request COI from insurance providers. Ensure contracts are accurately documented and accessible for reference. Collaborate with relevant departments to ensure compliance with contractual obligations. Update UKG payroll app for new commercial job sites.

Qualifications:

· Bachelor's degree in Accounting, Finance, or a related field, or equivalent experience.

· 5 years of progressive experience in Accounting, specifically in the construction industry

· Proficiency in construction management software and financial systems, Sage 50 preferred.

· Effective communication skills to liaise with project managers, executives, and external auditors

· Proficiency with accounting software and Microsoft Excel.

· Strong analytical and problem-solving skills.

· Excellent communication and interpersonal skills.

· Meticulous attention to detail and a commitment to maintaining high levels of accuracy.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Are you willing to undergo a background check and drug screen as a condition of employment?

Experience:

• Construction Accounting: 5 years (Required)
• Accounts receivable: 5 years (Required)

Ability to Commute:

• Leesburg, FL 34748 (Required)

Ability to Relocate:

• Leesburg, FL 34748: Relocate before starting work (Required)

Work Location: In person