1 Administrative Assistant for Student Services Job in Bluff, IL

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Administrative Assistant for Student Services

Lake Bluff Elementary School District 65

Bluff, IL | Full Time

$41k-52k (estimate)

0 Months Ago

Administrative Assistant for Student Services

$41k-52k (estimate)

Full Time 0 Months Ago

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Lake Bluff Elementary School District 65 is Hiring an Administrative Assistant for Student Services Near Bluff, IL

JobID: 518

Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
2/27/2023

Location:
Lake Bluff School District 65

ADMINISTRATIVE ASSISTANT FOR STUDENT SERVICES

LOCATION: District Office

CHARACTERISTICS: Full Time, non-certified

QUALIFICATIONS: High School Diploma or equivalent

REPORTS TO: Director of Student Services

EVALUATION:Evaluated annually by Director of Student Services as assigned and in accordance with provisions of the Board of Education Policy on Evaluation of Personnel.
OVERVIEW OF THE POSITION

To assure the smooth and efficient operation of the student services department office in support of services to children and their families.

RESPONSIBILITIES/DUTIES

ESSENTIAL JOB FUNCTIONS:

Support the Director of Student Services with the completion of tasks in the special education office

Proactively support the Director of Student Services with meeting coordination and communication

Ensure timely submissions of special education data to the Illinois State Board of Education for purposes of required record-keeping and reimbursement

Work to comply with state reporting requirements for annual reports including, grant administration, and early intervention reporting.

With teaching staff, send meeting notices in compliance with IDEA and 504 laws.

Assist administrative staff in the administration of student records in compliance with FERPA, ISSRA, and other applicable laws.

Assist on student records duties, create and maintain student files

Maintain entries in Embrace, SIS, iStar and other databases.

Assist staff with the management of the IEP database (e.g., enter new users, troubleshoot)

Be aware of all special education students within the district. Maintain spreadsheet with student information (School sites, special education teacher, annual/ triennial IEP due dates, any special notes).

Maintain Medicaid billing database

Coordinate with the high school district to schedule high school transition meetings for 8th grade students

Work with the Director of Student Services on parent and community communications, creation of flyers and postings

Family Action Network Liaison

Other duties as assigned by the Director of Student Services

QUALIFICATIONS:

Computer proficiency (databases, email, Google functions, excel spreadsheets, website, Internet, etc.)

Excellent organizational and time management skills.

Advanced keyboarding skills.

Excellent telephone and clerical skills.

Ability to independently manage processes and projects.

Excellent communication and interpersonal skills.

Demonstrated ability to maintain confidentiality as appropriate and required.

Administrative assistant experience preferred.

Bilingual Spanish preferred.

REQUIREMENTS

High School Diploma or equivalent

PHYSICAL REQUIREMENTS

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to sit, stand, talk and hear.

The employee is frequently required to stand; walk, operate office and computer equipment; reach with hands and arms and will repeat actions with the same hand, arm or finger motion.

Specific vision abilities required by this job include close vision, and the ability to adjust focus. In addition, the ability to withstand long-term use of computer monitors is required.