Executive Assistant

Patient Solution Center (Call Center)

San Diego, CA

The Senior Executive and Facilities Assistant is responsible for various duties related to site and administrative support for Labcorp Periapproval and Commercialization business unit. Including but not limited to preparing and editing presentations, coordinating mail merges, ordering supplies, coordinating travel, processing purchase orders, may serve as liaison to key stakeholders such as facilities, human resources, finance and/or payroll; and maintaining files.

Essential Job Duties:

• Performs administrative support and related duties which are broad, varied, and often of a complex/confidential manner including but not limited to handling telephone calls, completing Expense Reports, composes/types of correspondence, process local new hire set up requirements, managing badge access for sites etc.
• Serve as a liaison and support key stakeholders such as but not limited to payroll, finance, management etc.
• Supports department’s efforts on scheduling activities including client visits travel arrangements, scheduling meetings, coordinating calendars, agendas, etc.
• Maintains departmental files including but not limited to training files, client contract files, and project files.
• Coordinate and manage logistics for site visits which may include, ordering catering, greeting and signing in guests, setting up Wi-Fi or other technology needs, etc. 
• Sign for all deliveries, complete Delivery Tag for packages, ensure delivery by OS staff, and record completed deliveries in tracking spreadsheet. 
• Order supplies or equipment as needed.
• Process purchase order requests and invoice payments. 
• Other duties as assigned.

Minimum Required:

High School Diploma or GED.

The Executive Assistant should:

• Have advanced knowledge of computers and programs (e.g., word processing, excel, power point)
• Efficiently work in a high pace environment that requires attention to details at all times.
• Demonstrates a moderate level of knowledge and skills in own function.
• Requires little assistance with standard and non-standard requests.
• Solves routine problems on own
• Able to multitask and handle multiple requests at the same time.
• Easily navigate between multiple computer programs with dexterity
• Efficiently work in a high pace environment that requires attention to details at all times.
• Easily navigate between multiple computer programs with dexterity
• Adheres to schedule and meets deadlines.
• Demonstrate solid customer service skills in prior office, retail, or volunteer work.

• Understand each customer’s needs and tailor's responses with those needs in mind.
• Be motivated to help customers every day and operate with a sense of accountability and urgency.
• Thrive working in a very scheduled and collaborative work environment while also being able to work independently.
• Express thoughts and instructions clearly in both oral and written communication, i.e., uses grammatically correct, concise language.
• Pay close attention to detail and consistently be a keen problem solver.
• Adapt to changes and properly anticipate the next process steps when faced with ambiguous scenarios.
• Learn information quickly, retain it, and effectively work on multiple tasks simultaneously.
• Able to sit, stand, use computer screens for extended periods of time.

Working Conditions:

The Executive Assistant will have the opportunity to work in an energetic, fast paced environment. They will be required to manage a high-volume variety of tasks daily. The Executive Assistant must be disciplined with the ability to speak with customers and sit for long stretches. 

Special Factors:

The Executive Assistant will typically work an eight-hour workday, with an hour or half hour of unpaid lunch. Shifts time vary and actual schedule will be determined by the Executive Assistant and his/her/their manager. Occasional overtime may be required. The Executive Assistant may work onsite or remotely. N/A

Pay Range: 65,000-97,000

Benefits: All job offers will be based on a candidate’s skills and prior relevant experience, applicable degrees/certifications, as well as internal equity and market data. Regular, full-time or part-time employees working 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(K), ESPP, Paid time off (PTO) or Flexible time off (FTO), Company bonus where applicable. For more detailed information, please click here.

Labcorp is proud to be an Equal Opportunity Employer:

As an EOE/AA employer, Labcorp strives for diversity and inclusion in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications of the individual and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy or other medical conditions/needs), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. We encourage all to apply.

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