Location: Onsite at Bristol, PA

Opportunity

Under the direct supervision of the General Manager, Robern, the Sr. Executive Assistant performs confidential administrative functions in support of the executing and leadership team. This position will assume a minimum of supervision, key administrative, organizational, and communication functions to enable key members of the leadership team to concentrate on the prime responsibilities of management of function organizations. This position requires a skilled and savvy communicator who is able to manage a wide range of priorities, and to handle highly sensitive matter with professionalism and discretion.

Specific Responsibilities

Communications

• Coordinates cross functional presentation and announcement development in support of the General manager – this includes type and designs correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for grammar, spelling and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Organizes and prioritizes large volumes of information and calls. Sorts and distributes mails, drafts written responses or replies by phone or email when necessary. Responds to regularly reoccurring request of information.
• Act as liaison with KBNA businesses and outside business contacts, including high level staff such as C-level executives, Presidents and Directors. Handles confidential and non-routine information and explains policies when necessary.

Scheduling

• Provide meeting support. Coordinate and schedule meetings, conferences and departmental activities when required. Attend leadership team and regional sales meetings, create and distribute meeting minutes and action items.
• Maintain the corporate calendar, updating key occurrences for the company and functional areas.
• Initiate and organize travel arrangements for the General Manager.

Engagement

• Organize ongoing employee engagement initiatives such as team events, immersions and round tables, including travel arrangements and itineraries for guest attendees.
• Support reward and recognition events as needed, in partnership with Human Resources, driving recognition, identifying areas for improvement and being a steward of the Robern brand.
• Support employee onboarding including desk setup and ensuring tech setup.

Financial Support

• Assist with the maintenance of expense reporting for the General Manager, to include organizing and submitting expense reports, reviewing submitted expenses.

IT

• Responsible for IT troubleshooting as needed.Primary liaison for Kohler IT contacts.

Facilities

• Man front desk and answer primary phone (non customer service calls).
• Responsible for lawn care, roof, pest control, sprinkler/fire system and cleaning selection, scheduling and quality. Maintain printer room, supply close, fridge, soap, coffee maker, in facility display updates. Act as second security contact.

Special Projects

• Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the General Manager, Robern., which may include: Purchase Order Management, Contract Management, product coordination for tradeshows and photoshoots, sample sales, branded gifts, internal literature library management, and support of in office factory photo shoots.