Location: Onsite at Hattiesburg, MS

Opportunity

Under the supervision of the Director of Operations, Kohler Energy, the Administrative Assistant performs standard, advanced, and confidential administrative duties requiring broad experiences, skill and thorough knowledge of the organizations policies and procedures.

Specific Responsibilities

• Maintains calendar, correspondence, and follow-up files for the Director.
• Organize overall campus calendar to support customer visits.
• Performs basic department budget management (track office supplies, travel expenses, etc.).
• Initiates travel arrangements, requests fund, prepares and submits expense reports, creates itineraries, handles daily incoming and outgoing correspondence, etc.
• Develops and analyzes reports from a variety of sources.
• Handles and routes incoming calls and transfers to appropriate personnel.
• Coordinates and schedules meetings for all department personnel, when required.
• Prepares and maintains departmental organizational charts.
• Keeps an adequate back-up of necessary office supplies.This requires the use of a procurement card and the monthly reconciliation of the account.Also responsible for ordering other items such as business cards, office equipment, etc.
• Maintains all office equipment.
• Tracks vacation for departmental personnel.
• Other duties as assigned.