Company Description

KENTECH Consulting Inc. is an award-winning background technology screening company. We are the creators of innovative projects such as eKnowID.com - 1st consumer background checking system of its kind, and ClarityIQ a high-tech/high-touch investigative case management system.

MISSION

We're on a mission to help the world make clear and informed hiring decisions

VALUE

To achieve our team, exhibit the behaviors and core values aligned with this mission http://www.ekentech.com/core-values

• Customer Focused: We are client focused and results-driven.
• Growth Minded: We believe in collaborative learning and industry best practices to deliver excellence.
• Fact Finders: We are passionate investigators for discovery and truth.
• Community Partnerships: We believe there is no greater power for transformation than delivering on what a community cares about.

IMPACT

As a small agile company, we seek high performers who relish in the idea that their effort will directly impact our customers and help shape the next evolution of background investigations.

Job Description

SUMMARY
This is an exciting opportunity to join a talented team of individuals in a role offering professional/personal growth, and the ability to be a key contributor to the continued success of the organization.

YOUR MISSION

The Executive Assistant will act as key support for the company sales efforts; interdepartmental liaison and have responsibilities in a variety of areas with demonstrated success juggling multiple projects simultaneously and being the point person within an extremely busy, fast-paced company. Must have a very professional presence and a firm grasp of grammar/spelling/proofing. We are looking for a tech-savvy Executive Assistant with a background in working with a technology company. this position requires a high level of C-Level support, business, and creative capabilities.

An anticipation of things before they happen and the ability to be proactive is essential. May need to be available at certain periods including weekend, evenings during the year (ie., associate recruiting process, various firm events). In addition, the ability to foster collaborative relationships; excellent project management and organizational skill; and an ability to think innovatively is necessary. You must be organized, time management flexible, self-initiative dependable and punctual as this is an extremely important support position. The ability to follow through and follow up is critical.

YOUR FOCUS

YOU ARE GROWTH & VISUALLY ALIGNED
Time Spent: 15%
Identify: resourceful with identifying opportunities for growth eg conference, potential clients, industry new clipping follow-ups, etc. Requires a passion for company and purpose; an unyielding obsession for growth for the team; great personal energy.

YOU ARE SYSTEMS DRIVEN
Time Spent: 30%
Proactively establish systems and delegate for follow through and communicate updates ensuring that the executive is always on "A" game represent the corner office well both internally to staff as well out external to clients vendors customer public etc. Requires: Leadership, troubleshooting, delegation, innovation.

GATEKEEPING & TIME MANAGEMENT
Time Spent: 10%
Effectively Managing our time ensuring we are the most productive in our day. Requires great organizational skills, time management, communication with daily huddles that can spell out weekly objectives.

YOU REMOVE ADMINISTRATIVE TASKS
Time Spent: 45%
Pulling all administrative tasks away from the executive. Peripherally anticipate follow up needs. 
Requires: engagement, communication skills, and initiate ownership for follow through.

ESSENTIAL RESPONSIBILITIES

Sales and Marketing Support

• Create marketing materials utilizing PowerPoint, drip email campaigns and Requests for Proposals
• Assist with Marketing Department initiates including social media (Twitter, Pinterest, Facebook, blogs)
• Additional duties and special projects as assigned
• Event planning (company events, political/non-profit fundraisers, board meetings, etc.)
• Initiate, compile, type and distribute memos and other forms of communication
• Identify opportunities for growth by studying, evaluating and being resourceful in seeking new clients, more market share, advertising and name recognition
• Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry
• Learn and understand KENTECH's products to promote and maintain close relationship

Administrative Support

• Coordinate travel arrangements
• Field calls, answer and respond to calls/emails, providing a high level of service; serving as all-around gatekeeper to Executive Offices 
• Greet clients and visitors; handle inquiries; communicate with clients and vendors
• Organize and maintain an extensive filing system (both electronic and hard copy formats)

Finance Support

• Reconcile company account receivable/payables in Quickbooks
• Delegate collection efforts
• Track progress against key deadlines for government regulation and projects

Qualifications

• Creative and tech-savvy with great business acumen
• College degree or higher (Human Resources, Business/Finance, Humanities, Law, Marketing)
• Required to work some early mornings, evenings, and weekends as needed
• Operating knowledge and experience with Adobe Suite (Photoshop, Indesign), Google for Business Cloud Services including Gmail, Docs, and Forms, MS Office Suite, typical office equipment, such as telephones, copier fax machine, Email, Email software
• High level of professionalism with strong verbal and written communication skills
• Minimum of 4 years experience in administrative support positions
• Critical thinking and problem-solving skills
• Knowledge of employment policies and procedures preferred
• Ability to maintain confidentiality in all aspects of the job
• Ability to manage multiple priorities and tasks with frequent interruptions
• Multilingual desirable but not required
• Ideally, have experience with Quickbooks and hubspot or similar CRM software programs.
• Knowledge of EOS Operating System is a PLUS! 

SOFT SKILLS: 

• Proactivity: Ability to anticipate needs and potential issues before they arise, taking proactive measures to address them and ensure smooth operations within a fast-paced environment.
• Organizational Skills: Strong organizational abilities to effectively manage multiple projects and tasks simultaneously, maintaining attention to detail and meeting deadlines consistently.
• Adaptability: Flexibility to adapt to changing priorities, schedules, and demands, while maintaining composure and professionalism in high-pressure situations.
• Professionalism: High level of professionalism and discretion in handling sensitive information, maintaining confidentiality, and representing the executive office with integrity and professionalism.

Additional Information

BENEFITS

KENTECH seeks to promote an optimal balance of work and personal development.
Here's a sample of just some of the benefits offered to Full-Time Employees:

WELLNESS

• Competitive health, dental and vision benefits
• Paid Vacation and Major Holiday including a personal day
• Bankable Vacation Time
• Commuter Benefits
• Paid Sick Time Off

COMMUNITY

• Weekly Bonus Perk Rewards provided by your Peers

GROWTH

• Leadership, Skills & Cross Training
• 1st Notice on all Job Openings
• Peer Development
• Company Wide Training and Support

COMPENSATION

• $20 - $25 an hour
• Full-Time.