Executive Assistant - Strategic Planning & Office Management

We are seeking a dynamic and detail-oriented Executive Assistant with a strong background in strategic planning and a diverse skill set encompassing accounts payable, accounts receivable, high computer acumen, and detailed execution.

This role requires adept multitasking abilities, exceptional organizational skills, and a proactive approach to support our executive team in a fast-paced environment.

Responsibilities:

1. Strategic Planning:

• Collaborate closely with executive leadership to facilitate strategic planning initiatives, assisting in the development and execution of actionable plans.
• Conduct in-depth research, compile data, and perform analysis to aid in strategic decision-making processes.
• Assist in setting up frameworks for goal tracking, KPI monitoring, and progress reporting.

2. Accounts Payable and Receivable:

• Oversee accounts payable functions, ensuring accounting team is processing invoices, payments, and expense reports in a timely manner.
• Manage accounts receivable, handling invoicing, billing, and collections efficiently.
• Reconcile financial discrepancies and address payment-related inquiries promptly with accounting team.

3. Office Management:

• Maintain an organized and efficient office environment, overseeing administrative tasks, supplies, and vendor relationships.
• Coordinate office procedures and ensure smooth operations, including managing schedules, coordinating, setting up meeting space, note taking during meetings, and handling correspondence.
• Implement and improve office policies and procedures to enhance overall efficiency.

4. High Computer Acumen:

• Utilize advanced computer skills to streamline processes, manage databases, and produce reports and presentations with accuracy and efficiency.
• Serve as the go-to person for troubleshooting technical issues and implementing technological solutions to enhance workflow.

5. Fast-Paced Support:

• Provide high-level administrative support in a fast-paced setting, managing calendars, travel arrangements, and communications with agility.
• Handle confidential information with discretion and professionalism, maintaining confidentiality and accuracy at all times.

Join our team and contribute your diverse skill set to support our executive team's success in driving strategic initiatives and maintaining efficient office operations in a dynamic environment.

This job description emphasizes the need for a versatile and proactive individual who can handle multiple facets of executive assistance, strategic planning, financial management, and office administration in a fast-paced setting.