Job Description Administrative Assistant/Classroom Assistant

Department: Children’s Learning Center

Classification: Non-Union Support Staff

Employment Status Part-time, 30 hours per week, 12 months

Funding Source: Partially grant funded, partially institutional

Function:

To provide administrative support to the Children’s Learning Center and Early Childhood Access Consortium for Equity program. Additionally, provide classroom support and coverage for childcare teachers during times such as when they are supervising early childhood practicum students and developing curriculum.

As conditions of employment, candidate must submit to and pass a background check conducted by the Illinois Department of Children and Family Services, register with Illiinois Gateways to Opportunity, and obtain a minimum of 24 hours of in-service training annually related to early childhood care and education.

Organizational Relationship:

The Administrative Assistant/Classroom Assistant reports to the Director of the Children’s Learning Center, who reports to the Dean of Career and Technical Education, who reports to the Vice President of Instructional Services.

Qualifications:

Required:

• Related administrative/office management experience
• Excellent computer skills
• Excellent organizational skills
• Excellent communication and human relation skills
• Ability to work independently
• Willingness and ability to work as part of a team
• Ability to work within the childcare setting
• Ability to be flexible and adaptable

Preferred:

• Associate’s degree or higher
• Academic credit or other training related to early childhood education
• Three or more years of related experience in early childhood education

Essential Functions:

• Assist the Director in managing the CLC office and required documentation
• Draft and type letters and general correspondence for the CLC and ECACE grant
• Assist CLC Director and ECACE grant personnel with various reporting requirements
• Complete and maintain appropriate paperwork regarding student and child records and other areas according to program guidelines and policies
• Assist in planning and preparing for special events related to the CLC or ECACE grant
• Data entry for various programs used by the CLC and ECACE grant personnel
• Supervise and monitor children in the classroom and on the playground
• Assist in the classroom with teaching, care, and cleaning duties
• Assist lead teachers while supervising early childhood practicum students and developing curriculum
• Provide assistance during meal and snack times
• Other duties as assigned

Supervisory Responsibility:

This position has no supervisory responsibility.

Supervisory Controls:

Administrative Assistant is expected to work independently and complete assigned duties with minimum supervision. Consultation with Director and ECACE grant personnel is expected.

Guidelines:

Administrative Assistant will follow all Kaskaskia College policies and procedures, along with all local, state, and federal laws and regulations. Also, expected to adhere to and promote College core values of compassion, honesty, respect, fairness, and responsibility. Position is also subject to DCFS policies, rules, and regulations.

Physical Demands and Work Environment:

Duties are performed in a busy, childcare setting, and many distractions and interruptions can be expected. Physical demands are those associated with general office situations and following both Kaskaskia College and DCFS policies and regulations. Must be able to lift up to 50 pounds. Due to the nature of the position, it can be stressful at times.

Job Type: Part-time

Pay: $13.00 - $15.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift

Work Location: One location