To apply for this position, please visit www.jobs.ks.gov and reference Job ID #212388 or click Apply Now on this posting!

Position Summary:

This Administrative Assistant position is located at the Pittsburg Area Office. This position provides clerical support for the Construction Office and serves as assistant and backup to the Area Office Manager. The Administrative Assistant also assists more experienced technicians with day-to-day paperwork to allow them more time in the field mentoring others.

Job Responsibilities may include but are not limited to the following:

• Composes, reviews, and proofreads construction reports and associated paperwork to ensure project and contract information accuracy.
• Obtains information from various sources to research, review, and prepare the documents necessary for preconstruction meetings and project processes.
• Front desk reception duties, including filing project records, contractor payrolls, EEO reports, and confidential personnel filing.
• Employee and equipment time entry.
• Completes data entry of project information in Aashtoware Project and assists in tracking and approving highway trainee documentation.
• Processes payments.
• Enters data, runs, reports, and assists with supplies and inventory.

Minimum Qualifications:

• Six months of experience in general office, clerical, or administrative support work.
• Education may be substituted for experience as determined relevant by the agency. Transcripts are required for education to be considered.

Preferred Qualifications:

• Computer experience.
• Excellent organizational and communication skills.

Post-Offer/Pre-employment Requirements:

• This position is subject to pre-employment physical testing. The selected candidate will be required to pass the screening as a condition of employment.
• Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at https://www.kdor.ks.gov/apps/taxclearance/Status.aspx.

If you need assistance with the tax clearance, please contact KDOR at (785) 296-3199 or by email at kdor_specialprojects@ks.gov

Recruiter Contact Information:

• Name: Tulsa Wade
• Email: KDOT.HQ.JobApps@ks.gov
• Phone: (785) 296-7242

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability, or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

Job Type: Full-time

Pay: $13.61 - $16.16 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: In person