A support position is available for Klomann CPA (johannaklomanncpa.com.) Position will be full time year-round. Tax season hours are Monday – Friday 8 - 5, with overtime – you are expected to work 45 – 50 hours during the busy season. There is minimal time off allowed from January - April 15th. Tax season is demanding, fast paced and stressful so to make up for it during the off season we work four tens, Monday - Thursday.

We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and the ability to handle multiple tasks simultaneously. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our organization.

This position is not a remote position. The right candidate will be able to interview and work in person.

Responsibilities:
- Provide administrative support to executives, including managing calendars and responding to client emails
- Assist with employe document management, including organizing and maintaining files, ensuring all team member files are complete
- Prepare monthly client billing, process client payments, follow up on bounced payments.
- Handle incoming calls and inquiries with professionalism and discretion
- Manage email correspondence and respond to inquiries in a timely manner
- Utilize software such as DocuSign, Google Suite, and Outlook Calendar to streamline processes
- Assist with office management duties, including payroll for the team and tracking deductions and benefits
- Greet visitors and ensure a positive experience at the front desk
- Assist with event planning and coordination
- Provide project coordination support as needed

Requirements:

- Proven experience as an Executive Assistant or similar role
- Excellent phone etiquette and interpersonal skills
- Strong written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with document management systems
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Exceptional organizational skills with keen attention to detail
- Ability to handle sensitive information with confidentiality and discretion
- Previous experience in office management or event planning is a plus

Qualifications:

- Strong Work Ethic – we need you on time and not calling out on a regular basis
- Willingness to learn
- Ability to be a team player

As an Executive Assistant, you will have the opportunity to work closely with our executive team, contribute to important projects, and gain valuable experience in a professional setting. We offer competitive compensation packages and opportunities for career growth within our organization. If you are a motivated individual who thrives in a dynamic environment, we encourage you to apply for this position.

Job Type: Full-time

Pay: From $52,432.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Flagstaff, AZ 86004: Relocate before starting work (Required)

Work Location: In person