Primary Job Responsibilities:

• Manage emails and report information to the project manager and office manager
• Answer phone calls and assist customers with general project inquiries
• Schedule on site estimate visits for the company CEO
• Coordinate meetings with clients and vendors
• Organize and create job files (includes detailed excel spreadsheets)
• Manage comprehensive lists for pending items
• Assisting in the planning and implementation of projects
• Prepare pre-liens for new projects
• Enter vendor invoices into Quickbooks for payment and reconciliation
• Reconcile vendor accounts at end of month for payment by office manager

Skills and Experience:

• Multi-task and thrive in a busy environment
• Effectively problem solve in a team or individual environment
• Task Oriented
• Strong knowledge of MS Office, including word, excel and outlook
• A minimum of one year experience with Quickbooks
• Basic knowledge of Google calendar, docs, sheets and drive
• General accounting knowledge
• Maintain high levels of customer service at all times
• Excellent communication skills –oral/written/verbal
• Fast Learner and Software Intuitive
• Ability to work under pressure with minimal supervision
• Detail-oriented and highly organized
• Experience in construction a plus
• Bi-Lingual (English/Spanish) a plus

Hours: Approximately 20 hours per week. Days and hours somewhat flexible.

Job Types: Full-time, Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Choose your own hours
• No weekends

Ability to commute/relocate:

• Redwood City, CA 94063: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• QuickBooks: 1 year (Required)

Work Location: One location