Job description

Administrative Assistant

We are a full-service Program Management and Total Building Commissioning Firm delivering service excellence while providing the most efficient and well-planned projects. Our firm is currently seeking an Office Administrator to handle a wide range of administrative and executive support tasks.

Responsibilities:

Provides administrative support and general office duties as assigned.

Ability to remain flexible, inventive, dedicated and efficient with a high level of integrity and confidentiality.

Set up, organize, and manage filing systems (records, files, database).

Schedules meetings, appointments, and assists in coordinating special events or activities.

Manages calendars, schedules and coordinates meetings and appointments.

Answers phone calls.

Prepares correspondence, agendas, reports, mail outs, etc.

Prepares Invoices.

Performs all other duties as assigned.

Skills:

Excellent written and verbal communication skills are necessary, as you will be interacting with staff at all levels in a fast-paced environment.

Prioritization and problem solving.

Attention to detail.

Strong organization skills.

Competence in organizing digital files, email coordination, social media, and basic software (Microsoft Office Suite, Adobe PDF, Adobe Suite, Outlook)

Basic skills in Adobe Creative Suite Software (InDesign, Illustrator or Photoshop) is a plus.

Able to work overtime.

Monitor office supplies and run errands as needed.

Working Conditions & Physical Requirements:

Job Type: Full-time

Salary: $30,000.00 - $40,000.00 per year

Schedule:

• Monday to Friday
• Overtime

Work Location: In person

Job Type: Full-time

Pay: $30,000.00 - $40,000.00 per year

Schedule:

• 8 hour shift

Experience:

• Administration Assistant: 5 years (Preferred)

Ability to Relocate:

• San Antonio, TX 78205: Relocate before starting work (Required)

Work Location: In person