The Company

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.

The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

The Team and Job Summary

We are seeking an Administrative Assistant to join our Accident Reconstruction team. This is a unique opportunity for a highly driven person with a well-rounded skill set to join the Accident Reconstruction team, whose responsibilities extend beyond those of traditional Administrative Assistant. The ideal person for this role will need to not only have a strong grasp of administrative functions but also be flexible and a strategic thinker able to take on a variety of tasks. 

Job Responsibilities

• Arranging/coordinating travel plans, plan events and agendas for individuals and/or small teams.
• Handles requests and performs administrative support to small teams and/or leadership.
• Prepare and submit expense reports.
• Data entry – updating the current database.
• Manage meeting and inspections calendar for executive team on Outlook.
• Schedule and arrange meetings, special events, etc.
• Plan and coordinate conferences and department activities.
• Back up reception/answering calls, taking messages and transferring phone calls.
• Support special projects.
• Assist with any other tasks assigned by Office Coordinator and the executives.
• Assist with reports, estimates, PowerPoint presentations, and file production.
• Support with internal communications; writing talking points, editing.
• Arrange and organize meetings.
• Plan and coordinate conferences.

Required Qualifications

• Previous experience in office administration or other related fields; preferably supporting senior management in large organizations
• Ability to prioritize and multitask
• Legal background a plus
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• Microsoft Office required. Must be Excel, Word, and PowerPoint proficient and have the ability to embrace new technology.
• Demonstrate job stability.

Some of the Benefits We Have Include

J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.

• Our flexible work environment allows employees to work remotely, when needed
• Flexible Time Off policy
• Medical, Dental, and Vision Insurance
• 401k Match
• Commuter Benefit

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.

Please explore what we’re all about at www.jsheld.com.

EEO and Job Accommodations

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you are an individual with a disability and would like to request for a reasonable accommodation, please email jobs@jsheld.com and include “Applicant Accommodation” within the subject line with your request and contact information.

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