We are looking for a responsible Office Assistant to perform a variety of administrative and clerical tasks. The duties of the Office Assistant include providing support to our managers and employees and performing general administrative activities.

Office Assistant responsibilities include posting ads on Facebook and Craigslist, assisting in collecting payments from the PO box. The ideal candidate should have excellent oral and written communication skills and be able to organize his or her work using tools like Excel and office equipment. If you also have familiarity in the real estate industry, we’d like to meet you.

Ultimately, a successful Office Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Distribute faxes and forms
• Receive payments and mail in the PO box
• Post ads to Facebook and Craigslist
• Correspond with prospective buyers
• Answer and direct phone calls
• Assist in the preparation of regularly scheduled reports
• Maintain a filing system
• Update and maintain office procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Handle requests and queries from senior managers

Requirements

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative Assistant or Secretary will be a plus.

Benefits:

• SIMPLE IRA with employer matching
• Vacation
• Health Insurance Stipend