Overview

Live. Work. Explore. as a part of our Administrative/HR/Accounting team the Grand Canyon Railway and Hotel!

Located in Williams, Arizona, the historic Grand Canyon Railway and Hotel is the place to get your career on the right track! Open year-round, the Grand Canyon Railway operates scenic train rides, a full-service restaurant, pub, retail shops, and 3-diamond hotel. No matter what your job is, you will play an essential role in providing warm and friendly hospitality to all our guests.

We’re hiring - all aboard for a fun and exciting job!

Job Summary:

Under direction of the Southwest Regional Controller and Assistant Controller; the Administrative Assistant is responsible for assisting and supporting the Southwest Regional Controller and Regional Accounting Department staff.

The Details:Position Type: Full-Time, Year-RoundPay: $20.00an hour

Located: Flagstaff Arizona Accounting office ( 30 Minutes from Williams, Az) Schedule: 40 hours, 5 days/per week (may include weekends, evenings, and holidays)

Why the Grand Canyon Railway?

We are a welcoming community who work hard, share a real passion for the environment, and enjoy crafting memorable experiences for our guests. As part of the Xanterra Travel Collection®, we are proud to offer these unique Grand Canyon experiences.

Life at the Grand Canyon Railway:

• No employee housing available
• Generous benefit program including medical, dental, and vision coverage, paid time off, and more!
• A fast-paced, exciting work environment with plenty of upward mobility and growth opportunities
• Meet people of all ages from all over the country and world!

Benefits and Perks:

• Free gym and pool access
• Free train tickets
• Free entry to Bearizona
• Exclusive retail and dining discounts at GCR and other Xanterra properties
• The adventure of a lifetime!

Responsibilities

• Receive checks and prepare deposit logs for prepays, accounts receivable, and miscellaneous accounts for the Arizona properties: Grand Canyon Railway (GCR), Grand Canyon South Rim (XSR), The Grand Hotel (TGH), and Tusayan Trading Post (TTP) properties.
• Deposit all checks remotely to NBA or JPMorgan Chase daily. Distribute deposit logs to Accounts Receivable, Income Auditor, and Southwest Regional Controller daily. Update monthly and YTD deposit logs as needed.
• Prepare and distribute weekly work schedules.
• Keep the employee data sheet and accounting organizational chart up to date.
• Provide monthly safety training to accounting employees. Maintain SDS binder.
• Maintain DMV fleet registration/licensing needs for all GCR, XSR, TGH, and TTP company vehicles.
• Prepare credit letters/applications to new prospective vendors as needed; submit credit applications to corporate legal for review and signature approval.
• Review and verify receipts attached to employee travel expenses and reimbursement requests and submit to Southwest Regional Controller for approval.
• Save Capital Expenditure paperwork (submittals, invoices, closures, and disposals) to the corporate shared drive for the GCR, TGH and TTP.
• Annually send written correspondence to GCR, XSR, and TGH liquor vendors that have our fixed deposits on hand and request confirmation of receipt.
• Run and distribute monthly financial reports and annual budget reports.
• General clerical duties include filing, opening, and distributing internal/external mail, phones, copying, faxing, creating file folder labels, directing guests/employees where needed, creating spreadsheets and forms, etc. Monitor and order office supplies.
• Crosstrain in the Williams and Tusayan cash operations to fill in during absences (vacation/sick days, etc.).
• Perform mailroom duties, such as, daily mail runs to/from Williams/Flagstaff; meter mail; maintain postage balance in meter, etc.
• Complete monthly journal entries as well as participate in other month end closing processes as needed.
• Complete timely balance sheet account reconciliations as assigned.
• Participate in annual retail inventories as needed.
• Coordinate monthly Employee Appreciation Day (cake, notification, etc.), annual holiday luncheon, and other special office functions.
• Maintain the accounting admin assistant desk policy and procedures manual as needed.
• Keep the accounting office and employee break room areas clean and neat.
• Perform other duties as needed.

Qualifications

Minimum Qualifications:

• Must be at least 19 years of age.
• At least 2 years of prior experience in working in a business office.
• Must have previous computer experience with a working knowledge of Excel spreadsheets and Word.
• Must be able to operate a motor vehicle and have a valid Arizona driver’s license.

Physical Requirements include:

• Constantly listening, hearing, seeing, standing, walking, using eye/hand coordination, handling, reaching outward, and using wrist motion.
• Reaching above the shoulder, bending, lifting, or carrying up to 30 lbs.
• Occasionally sit, climb, crawl, squat or kneel, lift/carry and push or pull up to 30 lbs.
• Will be required to sit for long periods of time and to occasionally walk-up flights of stairs.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.