Overview

Live. Work. Explore. as a part of our Accounting team in Yellowstone National Park!

Are you enthusiastic about hospitality, people, and beautiful places? By working at Yellowstone National Park, you will get all three! As a part of the Accounting team, you will play a vital role in supporting the day-to-day administrative functions that keep the park running smoothly.

Job Summary:

The Field Accounting Team and the General Accounting Office work together to support all of the accounting responsibilities for Yellowstone National Park. This includes cash handling and cash flow, reporting, summarizing daily sales, payroll, guests' transactions, reservations, refunds, accounts payable, accounts receivable, general ledger, and more. Please see below for more specifics depending on the position.

The Details:Position Type: SeasonalSeason Dates: April/May 2024 - October/November 2024Pay: $16 - $21.85 per hour Schedule: Typical schedule is 40 hours, 5 days/per week (may include weekends, evenings, and holidays)

Why Yellowstone National ParkWe are a welcoming community who work hard, share a real passion for the environment, and enjoy crafting memorable experiences for our guests. As part of the Xanterra Travel Collection®, we are the primary authorized concessionaire in Yellowstone, and proud stewards of the park.

Life in Yellowstone:

• Live in our nation’s first National Park! Seasonal employees are guaranteed dormitory-style housing at low cost that includes Wi-Fi (limited bandwidth), laundry, and all utilities
• All meals provided at low cost including breakfast, lunch, and dinner 
• No Wyoming state taxes deducted from your paycheck
• A fast-paced, exciting work environment with plenty of upward mobility and growth opportunities
• Meet people of all ages from all over the country and world!

Benefits and Perks:

• Free Employee Recreation Program (recreation centers, athletics, gear rentals, seminars, van trips, hiking, and more)
• Employee discounts on retail, food & beverage, lodging, and activities in Yellowstone
• Employee discounts at local gateway communities
• Access to maintained campgrounds and back country campsites inside and around the park
• Over 1,000 miles of hiking trails inside the park itself
• Fresh air, breathtaking views, and clear night skies
• World-class wildlife viewing of bison, elk, moose, wolves, bears, and more
• Approximately 500 geysers (the largest concentration in the world) and hot springs, including Grand Prismatic, the third largest in the world

Responsibilities

Audit Clerk - $16/hour

• Prepare the daily cash deposits
• Accurately count the assigned portion of the house bank according to policy, issue andreceive departmental banks, and aid in the efficient ordering of change for the locationoperation
• Audit early sales reports turned in by location departments, correcting as necessary, andkeypunch them into the MS Excel spreadsheet to allow the Night Auditor more time to workon other reports
• Post corrections to Room Charges to ensure correct guest charges, and post other paymentssuch as Xanterra Credit Cards from early reports
• Help ensure that all departments follow Xanterra accounting policy and procedure byreporting deviations to the Location Controller or Assistant Location Controller
• Prepare employee advances for terminated employees
• Receive, distribute, and cash payroll checks throughout the season
• Sell meal coupons, exchange currency, provide answers concerning payroll to employee

Night Auditor - $16.25/hour

• Audit all sales reports and support documentation turned in by location departments, correcting as necessary
• Post corrections to Room Charges, and post other payments using the computer reservation system to ensure correct guest charges, Xanterra Credit Card postings, etc.
• Keypunch necessary reports into the Excel spreadsheet, and complete other reports as assigned by the Location Controller
• Ensure that all departments follow Xanterra accounting policy and procedure
• Maintain the security of the accounting office during the night shift
• Provide accurate and timely summaries of daily sales from the entire location for the Xanterra General Accounting Office (GAO) and location departments
• Generally works in the middle of the night, without direct supervision

Traveling Night Auditor - $16.25/hour

• Travel extensively throughout the park, staying at various locations as necessary to work relief night audit shifts. (Must provide a reliable vehicle and proof of insurance, for which reimbursement will be made at the current federally set mileage rate)
• Audit all sales reports and support documentation turned in by location departments, correcting as necessary
• Post corrections to Room Charges, and post other payments using the computer reservation system to ensure correct guest charges, Xanterra Credit Card postings, etc
• Keypunch necessary reports into the Excel spreadsheet, and complete other reports as assigned by the Location Controller
• Ensure that all departments follow Xanterra accounting policy and procedure
• Maintain the security of the accounting office during the night shift
• Provide accurate and timely summaries of daily sales from the entire location for the Xanterra General Accounting Office (GAO) and location departments
• Generally works in the middle of the night, without direct supervision

Location Controller/Assistant Controller - salary is determined based on position and experience 

• Provide accurate and timely summaries of daily sales from entire location, to be sent to the Xanterra General Accounting Office (GAO) and to location departments as required by the GAO
• Assist in the managing of location accounting staff
• Assist in scheduling, training, evaluating job performance, coaching and providing guidance and motivation for the accounting staff
• Help maintain the accuracy and security of the house bank and manage cash flow

General Accounting Office Positions - wages vary depending on position

• Accounts Receivable Settlements Clerk: Responsible for invoicing FIT’s, post cash advance deposits, post settlements to A/R accounts and contact clients regarding discrepancies and overdue balances
• Group Tours Clerk: Responsible for invoicing group tours with all backup documentation necessary to make payment easy for the customer for services provided
• Reservations Prepay Clerk: Responsible for verifying the total amount of daily credit card charges processed, and processing daily reservation refunds
• Customer Service Clerk: Responsible for researching and responding to customer inquiries for services provided
• Retail General Ledger: Ensures that all daily transactions from the park wide retail locations are recorded into the Sales Journal and Retail systems
• General Ledger: Responsible for assisting the General Ledger Manager in various areas of departmental duties; handling problems related to the general ledger and inputting corrections and entries into the sales journal and general ledger systems for Xanterra Parks & Resorts in Yellowstone
• General Cashier: Responsible for handling the functions, providing all services and following all policies and procedures for the Xanterra Cash Cage in Yellowstone
• Office Administrator: Responsible for the smooth running of the General Accounting Office, including assisting the Controller and Assistant Controller on a daily basis to ensure they meet deadlines for reports or requests from Corporate Office and others
• Payroll Clerk: Assist in the payroll process for Yellowstone National Park Lodges and maintain a high level of confidentiality

Qualifications

• General cash handling experience preferred
• Accounting degree and/or related experience 
• Strong communication and people skills
• Motivational, organizational, and time management skills 
• Knowledge of general office procedures
• Office machine skills, especially PC experience
• Knowledge and experience using MS Word®, MS Excel®, MS Outlook®.
• Knowledge of the following AS/400® software: LMS®
• Location Controller/Assistant Controller:
  • In addition to the qualifications above:
  • Management or supervisory experience
  • A valid driver's license is preferred

Physical Requirements include:

• The majority of work is performed while sitting at a desk. However, physical stamina and conditioning is required to withstand extensive walking, lifting, and transporting of supplies and equipment. This function may include loading company vehicles, moving supplies and equipment weighing up to 50 pounds to and from work stations on location (up to 100 yards).

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.